Fields print in header/footer

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JanetE - 10 Dec 2003 00:11 GMT

After I merge a Word document and detach the data file,
the fields in the header and footer do not retain the data
information but print the field code instead. How can
this be avoided? Tnx.

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Teem Cha - 10 Dec 2003 04:42 GMT

>-----Original Message-----
>After I merge a Word document and detach the data file,
>the fields in the header and footer do not retain the data
>information but print the field code instead. How can
>this be avoided? Tnx.
>.

Well, I think the field code are just there so that you'll
know where the information was obtain from. however, you
can click on << ABC >> icon to show you your information.

If not, then I think you should match your data into the
Word document.

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Cindy M -WordMVP- - 10 Dec 2003 19:09 GMT

Hi JanetE,

> After I merge a Word document and detach the data file,
> the fields in the header and footer do not retain the data
> information but print the field code instead. How can
> this be avoided? Tnx.

1. Version of word?

2. Are you actually merging to a new document (not just
previewing the data in the main merge doc)? This point is
very important, and your remark about "detach the data file"
is what makes me ask. Previewing the data and executing the
merge are two different things...

3. Is this a catalog type merge, or a letter merge?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Sep
30 2003)
http://www.mvps.org/word

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JanetE - 10 Dec 2003 20:26 GMT

Here are the answers to your questions IN CAPS below. Tnx
for your help. Janet

1. Version of word? WHAT COMES WITH WINDOWS XP (WORD 2002
10.5522.4219 SP-2)

2. Are you actually merging to a new document (not just
previewing the data in the main merge doc)? This point is
very important, and your remark about "detach the data
file" is what makes me ask. Previewing the data and
executing the merge are two different things...
I WENT THROUGH THE MAIL MERGE WIZARD TO "PREVIEW" AND
THEN "COMPLETE" THE MERGE. DID FILE-SAVE AS TO A NEW NAME.
DETACHED THE DATA FILE AND MADE THE DOCUMENT A "NORMAL
WORD DOCUMENT." THE FILE LOOKS FINE WITH CORRECT DATA
SHOWING IN HEADER/FOOTER. THEN I CLOSE THE DOCUMENT AND
REOPEN IT. THE DOCUMENT STILL LOOKS(!) FINE, BUT PRINTS
(!) THE CODES IN THE HEADER/FOOTER INSTEAD OF THE FIELD
DATA. THE BODY OF THE TEXT IS FINE.

3. Is this a catalog type merge, or a letter merge? I USE
THE MAIL MERGE WIZARD

>-----Original Message-----
>Hi JanetE,
[quoted text clipped - 24 lines]
>
>.

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Cindy M -WordMVP- - 12 Dec 2003 15:13 GMT

Hi JanetE,

OK, I think this is where the misunderstanding lies :-)

You go to Step 6 in the Wizard. And there you have to click
the link to "edit individual letters". This will incorporate
the merge data into the text as plain text; the result
document will be detached from the data source.

> 2. Are you actually merging to a new document (not just
> previewing the data in the main merge doc)? This point is
[quoted text clipped - 9 lines]
> (!) THE CODES IN THE HEADER/FOOTER INSTEAD OF THE FIELD
> DATA. THE BODY OF THE TEXT IS FINE.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Sep
30 2003)
http://www.mvps.org/word

This reply is posted in the Newsgroup; please post any follow
question or reply in the newsgroup and not by e-mail :-)

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