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MS Office Forum / Word / Mailmerge and Fax / December 2003

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Add password protect to mailmerge

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Dick - 18 Dec 2003 21:23 GMT
does anyone know of a way to add the last four digits of
the employee SSN as a password to mail merged letters.
We want to e-mail check stubs.  
tia,
Doug Robbins - Word MVP - DELETE UPPERCASE CHARACTERS FROM EMAIL ADDRESS - 19 Dec 2003 02:12 GMT
Hi Dick,

With a combination of the following two pieces of information and a change
to the save routine in the first so that it also picked up and applied the
password, you should be able to do that:

Here's a method that I have used that involves creating a separate
catalog type mailmerge maindocument which creates a word document containing
a table in each row of which would be your data from the database that you
want to use as the filename.

You first execute that mailmerge, then save that file and close it.  Then
execute the mailmerge that you want to create the separate files from and
with the
result of that on the screen, run a macro containing the following code
and when the File open dialog appears, select the file containing the table
created by the first mailmerge

Dim Source As Document, oblist As Document, DocName As Range, DocumentName
As String
Set Source = ActiveDocument
With Dialogs(wdDialogFileOpen)
   .Show
End With
Set oblist = ActiveDocument
Counter = 1
While Counter < oblist.Tables(1).Rows.Count
   Set DocName = oblist.Tables(1).Cell(Counter, 1).Range
   DocName.End = DocName.End - 1

   'Change the path in the following command to suit where you want to save
the documents.
   DocumentName = "I:\WorkArea\Documentum\" & DocName.Text
   Source.Sections.First.Range.Cut
   Documents.Add
   Selection.Paste
   ActiveDocument.SaveAs filename:=DocumentName, FileFormat:= _
       wdFormatDocument, LockComments:=False, Password:="",
AddToRecentFiles:= _
       True, WritePassword:="", ReadOnlyRecommended:=False,
EmbedTrueTypeFonts:= _
       False, SaveNativePictureFormat:=False, SaveFormsData:=False, _
       SaveAsAOCELetter:=False
   ActiveWindow.Close
   Counter = Counter + 1
Wend

Then, use the information in the following article to email each document as
an attachment:

"Mail Merge to E-mail with Attachments" at

http://www.mvps.org/word/FAQs/MailMerge/MergeWithAttachments.htm

The whole thing should be able to be shortened into a single operation.

Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested.  Unsolicited questions forwarded
directly to me will only be answered on a paid consulting basis.

Hope this helps
Doug Robbins - Word MVP
> does anyone know of a way to add the last four digits of
> the employee SSN as a password to mail merged letters.
> We want to e-mail check stubs.
> tia,
 
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