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MS Office Forum / Word / Mailmerge and Fax / January 2004

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mail merge doc showing first record in database

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Barry - 05 Jan 2004 16:15 GMT
I have a Word 2000 mail merge document that works perfectly.  It's
results are sent to a separate document.  However, when I first open
the mail merge document and before doing any merge, the document's
page shows the name and address information of what I think is the
database's first record on all the labels on the page.  As an example,
what I see when I open the document is as follows ('name' is the
actual name of the person, addressx is the actual address of the
person):

Name
Address1
Address2
Address3

<<Next Record>>Name
Address1
Address2
Address3

<<Next Record>>Name
Address1
Address2
Address3

etc

etc

How can I insure that the actual names don't show up when the mail
merge document is first opened?  I see the Mergefields fine when I hit
alt-F9.

Barry
Graham Mayor - 05 Jan 2004 16:17 GMT
If you have the 'View Merged Data' toggle set, this behaviour is normal.

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    Graham Mayor -  Word MVP
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 Word MVP web site www.mvps.org/word
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> I have a Word 2000 mail merge document that works perfectly.  It's
> results are sent to a separate document.  However, when I first open
[quoted text clipped - 29 lines]
>
> Barry
 
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