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MS Office Forum / Word / Mailmerge and Fax / August 2003

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fillin and ask field repeating at pring

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Shirley G - 21 Aug 2003 22:08 GMT
I've put fillin fields in the footer of a template and
used form text fields in the main document.  After I save
it as a template, it repeats the prompting boxs whenever
I choose to print.  

I need to create a template for medical transcriptionist
with form text fields but they must be able to enter
patient name, medical record number in the footer.  Form
text field won't work and the fillin repeat.   Help!  How
do I stop the repeating or is there another field that
will work in the footer?
Jeffrey Brown - 22 Aug 2003 00:11 GMT
From what I've experienced, fillins and asks pop up at open and save events,
and whatever passes for a "print event" in word, even if you've already
answered them & just want them to go away.

A couple of things come to mind, most of them involve macros or VBA
programming. You could, add a procedure to your print macro that delinks the
fillin fields prior to printing. This will remove the fillin field and leave
the text response as text.
Below are links that will take you to instructions on how to delink the
fillins in your footer, as well as what you would need to do to remove
fields in the body.

http://www.mvps.org/word/FAQs/MacrosVBA/UnlinkFldsFromHeaders.htm
http://www.mvps.org/word/FAQs/MacrosVBA/UnlinkFldsFromBody.htm

> I've put fillin fields in the footer of a template and
> used form text fields in the main document.  After I save
[quoted text clipped - 7 lines]
> do I stop the repeating or is there another field that
> will work in the footer?
Graham Mayor - 22 Aug 2003 08:04 GMT
Have you put the \o switch on the ask field?
eg
{ASK  Name "Name"\o}

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    Graham Mayor -  Word MVP
      E-mail gmayor@mvps.org
  Web site www.gmayor.dsl.pipex.com
 Word MVP web site www.mvps.org/word
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> I've put fillin fields in the footer of a template and
> used form text fields in the main document.  After I save
[quoted text clipped - 7 lines]
> do I stop the repeating or is there another field that
> will work in the footer?
macropod - 24 Aug 2003 06:56 GMT
Hi Shirley,

If you create a template document with FILLIN or ASK
fields to prompt the user for info when creating a new
doc, then set the print options to Update Fields, this
causes the FILLIN and ASK fields to prompt the user to
answer the same questions again, or click cancel. To avoid
this use ASK fields configured as follows-

1. In the template, create ASK fields in the format:
{QUOTE{IF{BkMrk}= "" {ASK BkMrk "Question me if you will"
\d ""} ""}{BkMrk}}
where BkMrk is a bookmark named to match the particular
question.

2. Then, at the start of each field, create an empty
bookmark corresponding to whatever you call BkMrk for that
field. You can do this using a SET field (eg {SET
BkMrk ""} inserted before the "{QUOTE" or via
Insert|Bookmark (with nothing selected).

3. Save the template. If you created the bookmark via
Insert|Bookmark, don't answer the question before saving
the template, otherwise you'll have to delete the BkMrk
bookmark and re-create it.

Now, when the template is printed, users will only be
prompted to update any ASK fields they haven't answered.

Cheers
PS: Remove NO.SPAM from the above before replying.

>-----Original Message-----
>I've put fillin fields in the footer of a template and
[quoted text clipped - 9 lines]
>will work in the footer?
>.
 
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