fields in a word document

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Lynn Atkinson - 07 Jan 2004 17:38 GMT

I am trying to set up a document which takes information
from an Access database eg name address etc. This is
working OK. However, each letter has some different data
in it which does not exist in the database eg start date
and location. I would like to put 'placeholders' in to the
word document which can then be edited on each individual
letter. eg "type start date here" which the user over
types with the actual start date. These placeholders also
need to be obvious to the user that they require editing.
I tried Insert, Merge field, but am getting the message
that these are invalid field names.

Any ideas if this can be done?

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Greg Maxey - 07 Jan 2004 18:26 GMT

Lynn,

You could use a FILLIN field to ask for this information
as each letter is merged. For example lets say you want a
letter that says "Joe" you will start your classes on
10JAN04.

Your main merge letter should look like this

<<Name>> you will start your classes on {FILLIN "Enter the
class start date for {MERGEFIELD Name}:"

Where { } is entered using CTRL+f9

If you really want to perform the merge first and then go
back and edit the individual letters then use a
macorbutton field in the main merge document, your layout
should look like this:

<<Name>> you will start your classes on { MacroButton
NoMacro [Click and enter the class start date] }

HTH

>-----Original Message-----
>I am trying to set up a document which takes information
[quoted text clipped - 11 lines]
>Any ideas if this can be done?
>.

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