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MS Office Forum / Word / Mailmerge and Fax / January 2004

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Mail Merge Results To Separate Documents

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Shauna Koppang - 13 Jan 2004 00:28 GMT
Is there anyway that when you perform a mail merge that it
creates separate documents, not one document with section
breaks that could then be printed as separate documents?

Word 2000, XP and or 2003?

Thanks!
Shauna
Doug Robbins - Word MVP - DELETE UPPERCASE CHARACTERS FROM EMAIL ADDRESS - 13 Jan 2004 06:19 GMT
Hi Shauna,

If you want to send each letter as a separate print job for the purpose of
stapling, you can run the following macro on the document created by the
merge:

Dim i As Integer
For i = 1 To ActiveDocument.Sections.Count
   ActiveDocument.PrintOut Range:=wdPrintFromTo, From:="s" & i, To:="s" & i
Next i

If you want to save each document as a separate file, you can use:

Sub splitter()

' splitter Macro

' Macro created by Doug Robbins to save each letter created by a mailmerge
as a separate file.

Dim Letters As Integer, Counter As Integer
Letters = ActiveDocument.Sections.Count
Selection.HomeKey Unit:=wdStory
Counter = 1
While Counter < Letters
   DocName = "Myletter" & LTrim$(Str$(Counter))
   ActiveDocument.Sections.First.Range.Cut
   Documents.Add
   Selection.Paste
   ActiveDocument.Sections(2).PageSetup.SectionStart = wdSectionContinuous
   ActiveDocument.SaveAs FileName:=DocName, FileFormat:= _
       wdFormatDocument, LockComments:=False, Password:="",
AddToRecentFiles:= _
       True, WritePassword:="", ReadOnlyRecommended:=False,
EmbedTrueTypeFonts:= _
       False, SaveNativePictureFormat:=False, SaveFormsData:=False, _
       SaveAsAOCELetter:=False
   ActiveWindow.Close
   Counter = Counter + 1
Wend

End Sub

Or, here's a method that I have used that involves creating a separate
catalog type mailmerge maindocument which creates a word document containing
a table in each row of which would be your data from the database that you
want to use as the filename.

You first execute that mailmerge, then save that file and close it.  Then
execute the mailmerge that you want to create the separate files from and
with the
result of that on the screen, run a macro containing the following code
and when the File open dialog appears, select the file containing the table
created by the first mailmerge

Dim Source As Document, oblist As Document, DocName As Range, DocumentName
As String
Set Source = ActiveDocument
With Dialogs(wdDialogFileOpen)
   .Show
End With
Set oblist = ActiveDocument
Counter = 1
While Counter < oblist.Tables(1).Rows.Count
   Set DocName = oblist.Tables(1).Cell(Counter, 1).Range
   DocName.End = DocName.End - 1
   'Change the path in the following command to suit where you want to save
the documents.
   DocumentName = "I:\WorkArea\Documentum\" & DocName.Text
   Source.Sections.First.Range.Cut
   Documents.Add
   Selection.Paste
   ActiveDocument.SaveAs filename:=DocumentName, FileFormat:= _
       wdFormatDocument, LockComments:=False, Password:="",
AddToRecentFiles:= _
       True, WritePassword:="", ReadOnlyRecommended:=False,
EmbedTrueTypeFonts:= _
       False, SaveNativePictureFormat:=False, SaveFormsData:=False, _
       SaveAsAOCELetter:=False
   ActiveWindow.Close
   Counter = Counter + 1
Wend

Signature

Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested.  Unsolicited questions forwarded
directly to me will only be answered on a paid consulting basis.
Hope this helps
Doug Robbins - Word MVP

> Is there anyway that when you perform a mail merge that it
> creates separate documents, not one document with section
[quoted text clipped - 4 lines]
> Thanks!
> Shauna
Shauna Koppang - 13 Jan 2004 17:16 GMT
Thanks!  Will try these.

Shauna

>-----Original Message-----
>Hi Shauna,
[quoted text clipped - 90 lines]
>
>.

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