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MS Office Forum / Word / Mailmerge and Fax / January 2004word form: field contents lost on print
I've created a Word form, and I fill in the fields from Access. When I open the document, everything looks fine; if I email the document, everythings fine, when I Print Prview the document, everything fine, BUT WHEN I GO TO PRINT IT THE CONTENTS OF ALL THE FORM FIELDS DISAPPEAR! Anyone seen this/ know how to fix it??? Kevin Uncheck "Update fields" on your Print options?  SignatureCharles Kenyon See the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > I've created a Word form, and I fill in the fields from > Access. When I open the document, everything looks fine; [quoted text clipped - 5 lines] > > Kevin Hi Kevin, Charles's suggestion should certainly work. But more correct would be to protect the document as a form... (As in the command Tools/Protect document - and you do it BEFORE you put info into the form fields) > I've created a Word form, and I fill in the fields from > Access. When I open the document, everything looks fine; > if I email the document, everythings fine, when I Print > Prview the document, everything fine, BUT WHEN I GO TO > PRINT IT THE CONTENTS OF ALL THE FORM FIELDS DISAPPEAR! Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Sep 30 2003) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) Cindy and Charles - Bless you both! Thought I was going nuts (or MS was). Didn't even KNOW about the Print Option to Update fields. Guess there must be a reason for this to do what it does if the box is checked, but it sure doesn't spring readily to mind! And the Protect Fields works great: it actually takes the info OUT of the the form fields even if info has been put in. (I'm copying the original doc to a new name before I fill in the fields with VBA.) Thanks, guys! You're lifesavers! Kevin >-----Original Message----- >Hi Kevin, [quoted text clipped - 21 lines] > >. Hi Kevin, > Bless you both! Thought I was going nuts (or MS was). > Didn't even KNOW about the Print Option to Update fields. > Guess there must be a reason for this to do what it does if > the box is checked, but it sure doesn't spring readily to mind! > What's happening here is that the form fields are updating. When form fields are updated in a *unprotected* document, they revert to the default. And the default default <g> is "empty" (you can also set a default text in the form fields' Options). > And the Protect Fields works great: it actually takes the > info OUT of the the form fields even if info has been put > in. (I'm copying the original doc to a new name before I > fill in the fields with VBA.) Yes, activating protection also forces the fields to update :-) A couple of points that may come in handy for you in the future: 1. Starting with Word 2002, clicking the "padlock" button in the toolbar will NOT empty the fields (the menu will still do so, however) 2. There is an equivalent argument for the Protect method in the Word object model: NoReset. If you put it = False the form fields will retain the values; = True you can wipe out the values. One additional observation: it sounds like you should be using a TEMPLATE for this project. Or at least using the Documents.Add method. Copying and reusing a file in Word is "politically incorrect" (to say nothing of chancey); using the Add method you effectively generate a copy (without having to do so explicitly). And in a template you could have everything preset to the way you want to have it, to begin with. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Sep 30 2003) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-)
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