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MS Office Forum / Word / Mailmerge and Fax / January 2004Standard phrases
I want to have a list of standard phrases ( about 20) which I need to insert at various places throught several documents. I want to be able to choose the phrase and insert similar to Autotext. I may need to amend the standard phrases. What is the most efficient way please? Thanks in anticipation Sorry I should have said I am using Word 2003 >-----Original Message----- >I want to have a list of standard phrases ( about 20) [quoted text clipped - 5 lines] >Thanks in anticipation >. Ernie, Why not use autotext?  SignaturePlease post any further questions or followup to the newsgroups for the benefit of others who may be interested. Unsolicited questions forwarded directly to me will only be answered on a paid consulting basis. Hope this helps Doug Robbins - Word MVP > Sorry I should have said I am using Word 2003 >>-----Original Message----- [quoted text clipped - 7 lines] >>Thanks in anticipation >>. I am using Autotext at the moment, but you cannot edit an entry, you nust delete it and add a new one. If you have a numbered list and you wish to insert an item within the list you then have to delete, add and renumber all of the following items. It just seems a little clumsy. I remember something from maybe 10 or 15 years ago where there was a 'glossary' in one word processing program that I used and you could have a key word or code and by inserting that it inserted anything from a word, phrase, paragraph or page of text. Specially useful for clauses of legal dcuments or specifications. Ernie >-----Original Message----- >Ernie, [quoted text clipped - 14 lines] > >. You could prepare a document (or documents) containing your boilerplate text and insert them or parts of them with an includetext field. Word will automatically renumber lists if you have numbered paragraph styles applied to the list entries. As an alternative to autotext you could use autocorrect which is easier to edit and will work with keywords. Neither do you have to delete an autotext entry in order to replace it. You simply save the new content with the same name. Signature<>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<> Graham Mayor - Word MVP E-mail gmayor@mvps.org Web site www.gmayor.com Word MVP web site www.mvps.org/word <>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<> > I am using Autotext at the moment, but you cannot edit an > entry, you nust delete it and add a new one. If you have [quoted text clipped - 33 lines] >> >> . Or you could just go out and buy InfoPath which would probably do what you want it to. Just a thought. >-----Original Message----- >You could prepare a document (or documents) containing your boilerplate text [quoted text clipped - 45 lines] > >. If the change you want is just to the text in your document, you can just insert the AutoText and then change it. As Graham says, if you want to change the AutoText all you need to do is select what you want for the new entry, and save that to the same entry name (in the same template). SignatureCharles Kenyon See the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > You could prepare a document (or documents) containing your boilerplate text > and insert them or parts of them with an includetext field. [quoted text clipped - 42 lines] > >> > >> . AutoText? What is it that you want to do that you can't do with AutoText? It isn't clear to me from your message. SignatureCharles Kenyon See the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > I want to have a list of standard phrases ( about 20) > which I need to insert at various places throught several [quoted text clipped - 3 lines] > > Thanks in anticipation |
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