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MS Office Forum / Word / Mailmerge and Fax / February 2004Smartfields in Word - changing?
We have some Word report templates with a user form as you open them which asks certain information such as Inspector, item, date etc. The information is then put in certain places on the report. The date and item number are placed on the top section of the first page, and also in the footer. This all works fine. Sometimes, a group of items are in very similar condition, and the reports are virtually identical, so a report can be effectively copied and just the item number changed. Unfortunately, this doesn't update the fields, cos it's being directly entered on the report. How can I, for example, change the item number on a report and have the same date in the footoer (or wherever) automatically update - even on print if not immediately? Hi Shaun, > Sometimes, a group of items are in very similar condition, > and the reports are virtually identical, so a report can [quoted text clipped - 4 lines] > same date in the footoer (or wherever) automatically > update - even on print if not immediately? Note that I'm not 100% certain I follow everything. But to answer this last question: Tools/Options/Print, activate the option to update fields. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Sep 30 2003) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) The problem seems to be that when the info is changed, it's not actually editing the field. If we do an update field, say on the right click, it reverts back to the original data. For example. If, in the form, we say the item is 23E01A, and it enters that on the report, then we wanted to create a similar report for 23E01B, we'd change this manually on the report, but it doesn't appear to update the field, so an Update Fields just reverts back to the 01A. >-----Original Message----- >Hi Shaun, [quoted text clipped - 22 lines] > >. > The problem seems to be that when the info is changed, > it's not actually editing the field. If we do an update [quoted text clipped - 6 lines] > the report, but it doesn't appear to update the field, so > an Update Fields just reverts back to the 01A. I'm afraid I can't say anything on the subject since I have absolutely no idea how these documents are set up. You don't mention the version of Word, nor what kinds of fields they are... nothing. I get the feeling that you should be talking to the person/company that created this report functionality for you. As a general remark I can say that you can't simply edit a field result and expect that to remain static. When fields update, they update to display what their internal codes tell them to show. The information is being picked up from somewhere. Possibly, you could DELETE the fields so that all the information is static. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Sep 30 2003) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-)
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