You need to merge to a new document, or send the merge source document and
the data file.

Hi DavidC,

I think I understand what happened... When you set up the mail merge you can
click the <<ABC>> button to view the data in the main merge document. I take
it this is what you did?

This is only a *preview*, so that you can get an idea whether the actual
merge result will be correct. But you still need to EXECUTE the merge. In
this case, either to a new document or perhaps directly to email. In this
result, the data will be absolutely static.

Since you didn't tell us which version of Word you have, we can't tell you
exactly where to find the commands to execute the merge. If you're usinga  
toolbar, they'll be on the right. If you're using a Word 2002 or 2003 task
pane you need to proceed to Step 6.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Sep 30 2003)
http://www.word.mvps.org

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