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MS Office Forum / Word / Mailmerge and Fax / February 2004mailing labels - country being omitted randomly
I have a user who is trying to do a mail merge to create labels using Word 2000, with an Outlook 2000 folder as the data source. What's happening is some country names are appearing on the labels while others are being left off. I verified that country names that are appearing as well as those that are being omitted are both in the saem field in Outlook. Any idea what could cause this to happen? It just occured to me that I'm not positive that she selected the fields making up the address separately - she may have just used <mailing address>. I'll check. Thanks for any assistance! Hi Consuela, Please do check how the user is proceeding :-) But as best I can recall, Word 2000 doesn't have any special field for inserting a group of address fields as an "address block" (that was new in 2002). Do the countries that don't come through match any particular pattern? The user hasn't created an IF field by any chance that's suppressing the display of certain countries? If one exports the Outlook contacts to Excel or delimited text format, then sets up a test merge with that, does it exhibit the same behavior? > I have a user who is trying to do a mail merge to create > labels using Word 2000, with an Outlook 2000 folder as the [quoted text clipped - 9 lines] > selected the fields making up the address separately - she > may have just used <mailing address>. I'll check. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Sep 30 2003) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) She claims to be inserting the "mailing address" as one item, but I cannot find that option, and once I've brought it to her attention, neither can she! Confirmed that she's using Word 2000. No, there doesn't seem to be any pattern - USA shows up in some cases but not others, Scotland shows up, but England doesn't, etc. (there aren't many examples from some countries.) >-----Original Message----- >Hi Consuela, [quoted text clipped - 37 lines] > >. There is a postal_address field if you start the merge from Word rather than from Outlook, which reproduces the flagged mailing address, and this is probably what she meant. If the country field is filled then as I understand it, that detail should be entered unless it matches the regional setting. It is altogether a better plan to start the merge from Outlook and tie the merge to the required fields.  Signature<>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<> Graham Mayor - Word MVP E-mail gmayor@mvps.org Web site www.gmayor.com Word MVP web site www.mvps.org/word <>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<> > She claims to be inserting the "mailing address" as one > item, but I cannot find that option, and once I've brought [quoted text clipped - 47 lines] >> >> . How do I start the merge from Outlook? Just to be clear, they are address labels being generated not emails. I've never started a merge from Outlook. Thanks, >-----Original Message----- >There is a postal_address field if you start the merge from Word rather than [quoted text clipped - 45 lines] >>>> It just occured to me that I'm not positive that she >>>> selected the fields making up the address separately - she >>>> may have just used <mailing address>. I'll check. >>> [quoted text clipped - 10 lines] > >. In Outlook - tools > mailmerge. Once you have picked your records, it hands off to Word. Signature<>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<> Graham Mayor - Word MVP E-mail gmayor@mvps.org Web site www.gmayor.com Word MVP web site www.mvps.org/word <>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<> > How do I start the merge from Outlook? Just to be clear, > they are address labels being generated not emails. [quoted text clipped - 76 lines] >> >> . |
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