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MS Office Forum / Word / Mailmerge and Fax / February 2004MailMerge vs. Catalog
Howdy, folks! I have a variable-length note that I need to print to about 100 people. The variability comes from conditional printing based on data coming from my data source. I'll get four or five records per page, then cut them up and distribute them. Problem: Using a Mail Merge, I get a new page for each record. I understand this is standard behaviour for Word, despite the PageSetup..Layout..SectionStart setting. I can go into the resulting document and change it to 'Continuous', but when I do this job next year, who's gonna remember that? Changed it to a 'Catalog' merge, based on research in this newsgroup. Now, it works great, except that I can't get the last record on each page to 'keep together', despite the Format..Paragraph..LineAndPageBreaks 'Keep with Next' and/or 'Keep Lines Together' settings. Any suggestions? To summarize, I need to print a short variable-length note merged with data, using the maximum amount of space on each page to minimize waste. The resulting document needs to be multi-record per page, with no record's note being broken by a page. Thanks in advance.....Bill Have you definitely tried "Keep Lines Together" /without any/ "Keep With Next" formatting? If so, when you have merged to your new doucment, do the paragraphs retain the formatting you specified? -- Peter Jamieson - Word MVP Word MVP web site http://word.mvps.org/ > Howdy, folks! > I have a variable-length note that I need to print to about 100 [quoted text clipped - 24 lines] > > Thanks in advance.....Bill Yes, absolutely. I just tried it again before replying to make sure, and I have a catalog merge, with my message formatted with 'Widow/Orphan Control' and 'Keep Lines Together' checked and 'Keep With Next' NOT checked. I get continuous flow (meaning without a page break between notes), but the last note on every page is split between pages. It looks like the 'Keep Lines Together', which is still checked in the new catalog document, has no effect. In fact, even when I highlight the broken message across the page break and reset the 'Keep Lines Together', it doesn't change anything. So, thanks for responding; any other thoughts? ..............Bill > Have you definitely tried "Keep Lines Together" /without any/ "Keep With > Next" formatting? If so, when you have merged to your new doucment, do the [quoted text clipped - 32 lines] > > > > Thanks in advance.....Bill My best guess is that you are experiencing the problem described in http://support.microsoft.com/default.aspx?scid=kb;en-us;212061 "WD2000: Inserting a Break Splits "Keep with Next" Paragraphs" (This may affect other Word versions as well). If so, you may need to ensure that you have a para. immediately before your page break that is not "Keep with next". -- Peter Jamieson - Word MVP Word MVP web site http://word.mvps.org/ > Yes, absolutely. I just tried it again before replying to make sure, > and I have a catalog merge, with my message formatted with [quoted text clipped - 48 lines] > > > > > > Thanks in advance.....Bill |
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