Home | Contact Us | FAQ | Search & Site Map | Link to Us
Sign In | Join | Other 45 Sites in Network
Home
DiscussionsAccessExcelInfoPathOutlookPowerPointPublisherWord
DirectoryUser Groups
Related Topics
Outlook ExpressInternet ExplorerWindowsMS Server ProductsMore Topics ...

MS Office Forum / Word / Mailmerge and Fax / February 2004

Tip: Looking for answers? Try searching our database.

Saving mail merge form letter as SEPERATE files

Thread view: 
Enable EMail Alerts  Start New Thread
Thread rating: 
WHH - 24 Feb 2004 21:41 GMT
After doing a mail merge, lets save for 10 records, is there a way of saving the resultant form letter file as SEPERATE files for each of the 10 receipents

Trying to do a mail merge (.doc), but then want to email (as an attachment) the specific letter (i.e. 1 letter of the 10) to each receipent

Not sure if you can save the form letter (i.e. 10 letters) as 10 individual files, each with it own file name.
Doug Robbins - Word MVP - DELETE UPPERCASE CHARACTERS FROM EMAIL ADDRESS - 25 Feb 2004 05:28 GMT
Hi Bill,

You could do this with a combination of the information in the article "Mail
Merge to E-mail with Attachments" at

http://word.mvps.org/FAQs/MailMerge/MergeWithAttachments.htm

and a method that I have used that involves creating a separate
catalog type mailmerge maindocument which creates a word document containing
a table in each row of which would be your data from the database that you
want to use as the filename.

You first execute that mailmerge, then save that file and close it.  Then
execute the mailmerge that you want to create the separate files from and
with the
result of that on the screen, run a macro containing the following code
and when the File open dialog appears, select the file containing the table
created by the first mailmerge

Dim Source As Document, oblist As Document, DocName As Range, DocumentName
As String
Set Source = ActiveDocument
With Dialogs(wdDialogFileOpen)
   .Show
End With
Set oblist = ActiveDocument
Counter = 1
While Counter < oblist.Tables(1).Rows.Count
   Set DocName = oblist.Tables(1).Cell(Counter, 1).Range
   DocName.End = DocName.End - 1
   'Change the path in the following command to suit where you want to save
the documents.
   DocumentName = "I:\WorkArea\Documentum\" & DocName.Text
   Source.Sections.First.Range.Cut
   Documents.Add
   Selection.Paste
   ActiveDocument.SaveAs filename:=DocumentName, FileFormat:= _
       wdFormatDocument, LockComments:=False, Password:="",
AddToRecentFiles:= _
       True, WritePassword:="", ReadOnlyRecommended:=False,
EmbedTrueTypeFonts:= _
       False, SaveNativePictureFormat:=False, SaveFormsData:=False, _
       SaveAsAOCELetter:=False
   ActiveWindow.Close
   Counter = Counter + 1
Wend

Signature

Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested.  Unsolicited questions forwarded
directly to me will only be answered on a paid consulting basis.
Hope this helps
Doug Robbins - Word MVP

> After doing a mail merge, lets save for 10 records, is there a way of
> saving the resultant form letter file as SEPERATE files for each of the 10
[quoted text clipped - 6 lines]
> Not sure if you can save the form letter (i.e. 10 letters) as 10
> individual files, each with it own file name.
Graham Mayor - 25 Feb 2004 05:48 GMT
See http://www.gmayor.com/individual_merge_letters.htm

Signature

<>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<>
    Graham Mayor -  Word MVP

     Web site www.gmayor.com
 Word MVP web site www.mvps.org/word
<>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<>

> After doing a mail merge, lets save for 10 records, is there a way of
> saving the resultant form letter file as SEPERATE files for each of
[quoted text clipped - 6 lines]
> Not sure if you can save the form letter (i.e. 10 letters) as 10
> individual files, each with it own file name.
WHH - 26 Feb 2004 19:56 GMT
How would you get the DocName (code line in Macro) to read a merge field instead of date?
Doug Robbins - Word MVP - DELETE UPPERCASE CHARACTERS FROM EMAIL ADDRESS - 27 Feb 2004 03:47 GMT
Use the second method that I suggested.

Signature

Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested.  Unsolicited questions forwarded
directly to me will only be answered on a paid consulting basis.
Hope this helps
Doug Robbins - Word MVP

> How would you get the DocName (code line in Macro) to read a merge field
> instead of date?
 
Sign In
Join
My Latest Posts
My Monitored Threads
My Blog
My Photo Gallery
My Profile
My Homepage

Start New Thread
Enable EMail Alerts
Rate this Thread



©2008 Advenet LLC   Privacy Policy - Terms of Use
This website includes both content owned or controlled by Advenet as well as content owned or controlled by third parties.