I have created a document and saved it to floppy. The document will be
carried about with me and will be used over and over again but with
different answers to the same questions in the document each time.
Consequently I currently have spaces in the document and fill them in as
required.
Is there anyway I can open the saved document, and as soon as I open the
document, MS Word open a prompt box, asking me individual questions, which i
then fill in (to fill in my gaps)? ie. the first space is labelled "name,"
second space labelled "age." Then, when i open the document, a little box
appears and says "name" which i type in, then "age" which i type in
etcetc....
As the document is quite long, it would be quicker to do it this way I
think!
ie.
When I open the document, i want MS to prompt with three questions:- 1.
insert name, 2. insert date. 3. insert time.
(insert name) will be required to work on (insert date) at (insert time).
Charles Kenyon - 14 Mar 2004 00:07 GMT
Hi,
The brief answer to your question is "yes." But, you probably would prefer
another method to get the result you want - a form document with your
information filled in.
Before getting to that, though, a warning. Word should never, ever, not even
once, be used to open, edit, or print a document that is on a floppy disk
(unless you don't care if you can use the document in the future). Word
should not be used to save a document to a floppy. When in Word, you should
act as though your floppy drive does not exist! To transport a Word document
or template on a floppy, save it to your hard drive, then using Windows,
copy it to the floppy. To use a document or template that is on a floppy,
first copy it to the hard drive using Windows.
Back to your question. A preferred method, assuming the rest of the text in
your document doesn't change, is what Word calls an "online form." Look in
Help for information on this. You could also use Fill-In fields or ASK
fields in a template that is not a protected form. To repeat information
inserted using an online form or an ASK field, use a cross-reference (REF)
field referring to the original information. For more complex situations you
could use a custom dialog box called a UserForm to ask all of your questions
at once and then modify your document using that information.
If you create your online form and (1) protect it for forms and (2) save it
as a template, you can create new documents based on your template and, if
you want, save them with your information filled in. You can also simply
print them out and not save them at all.

Signature
Charles Kenyon
See the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
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> I have created a document and saved it to floppy. The document will be
> carried about with me and will be used over and over again but with
[quoted text clipped - 18 lines]
>
> (insert name) will be required to work on (insert date) at (insert time).
Greg Maxey - 14 Mar 2004 00:14 GMT
That's
One way is to use FILLIN fields.
For example:
Name: { FILLIN "What is the clients name?" }
Age: {FILLIN "What is the clients age?" }
etc.
Enter the fill in field code brackets { } with CTRL+F9. After entering the
field codes right click and check update fields.

Signature
Greg Maxey
A peer in "peer to peer" support
Rockledge, FL
To e-mail, edit out the "w...spam" in gmaxey@whamspammvps.org
> I have created a document and saved it to floppy. The document will be
> carried about with me and will be used over and over again but with
[quoted text clipped - 19 lines]
> (insert name) will be required to work on (insert date) at (insert
> time).