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MS Office Forum / Word / Mailmerge and Fax / March 2004

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Merge Fields

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Stewart - 09 Mar 2004 14:29 GMT
I need to know how to add a fied to an "Address Block".  
Currently, the address block does not include job tite.  
As I moe through the Merge process and get the address
block mapping the appropriate field for the merge, job
title appears in teh optional fields list.  I've made al
the mappings but still can't get the Job Title to appear
in the Address under the addresee's name above the
company name.  What do I do?
Peter Jamieson - 10 Mar 2004 08:51 GMT
You can either

a. view the ADDRESSBLOCK field code using Alt-F9 and use ctrl-F9 and the
keyboard to insert e.g. {
MERGEFIELD Job_Title } inside the text that says
<<_COMPANY_

so you have

<<{ MERGEFIELD Job_title }
_COMPANY_

where the {} are the special field code braces you can insert using ctrl-F9

However, editing ADDRESSBLOCK code is not recommended. If you do it, test
carefully, and ensure that you never edit the Address block properties
because non-standard stuff is always discarded. Or save the block you need
as an Autotext or something so it's easy to re-insert.

b. Dont use ADDRESSBLOCK. Use the "individual fields" approach where each
element
of the address is inserted as an individual { MERGEFIELD } field and { IF }
fields are used
to deal with e.g. missing lines and other "trim".

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Peter Jamieson - Word MVP
Word MVP web site http://word.mvps.org/

> I need to know how to add a fied to an "Address Block".
> Currently, the address block does not include job tite.
[quoted text clipped - 4 lines]
> in the Address under the addresee's name above the
> company name.  What do I do?
 
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