Optional Paragraphs?

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Mike Schinkel - 17 Mar 2004 07:10 GMT

I have a mail merge document in Word 2003 attached to an Access 2003
database. The document is a contract and has numbered paragraphs. I want
to be able to optionally include or exclude paragraphs based on values in
the database, and I want the paragraphs to renumber. I also want to be able
to omit subparagraphs (i.e. if paragraph 10 is gone, so should 10a, 10b, and
10c be gone.) I've been able to use the IF field to include or exclude text,
but it leaves the empty numbered paragraph and subparagraphs.

More specifically assume I have a document with three paragraphs. The
second paragraph is a cancellation clause and the database has a field
CanCancel. If CanCancel=true, I want a three paragraph agreement. If
CanCancel=false, I was a two paragraph agreement where the second paragraph
was omitted from the original and the third paragraph was renumbered #2.

Anyone know if this is possible? TIA.

-Mike Schinkel

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macropod - 18 Mar 2004 11:54 GMT

Hi Mike,

Take a look at the Word document at:
http://www.wopr.com/cgi-bin/w3t/showflat.pl?Cat=&Board=wrd&Number=249902
(url all one line)

In there you'll find a topic named "Use a date test to provide pre-printing
instructions". Although the topic doesn't particularly relate to your query,
it shows how you can embed whole paragraphs in a field by attaching the
field to the following paragraph. This might work for you.

Cheers

> I have a mail merge document in Word 2003 attached to an Access 2003
> database. The document is a contract and has numbered paragraphs. I want
[quoted text clipped - 13 lines]
>
> -Mike Schinkel

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