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MS Office Forum / Word / Mailmerge and Fax / April 2004header/footer merge fields not working
I have not been able to make Mail Merge populate header and foote fields. I'm using Word 2003, and have tried .txt and .csv files fo source. Merge fields in a table in the body work fine, but those i header/footer tables come out blank. After reading related threads i this forum I removed all header/footer text boxes and drawing canvases but to no avail. I've tried both Letter and Directory type merges. When I use the Merge wizard and get to the final step, it tells m "Word found locked fields during the update. Word cannot update locke fields." I've verified I can lock and unlock fields in the body wit CTRL+SHIFT+F11, but using this on the header/footer fields doesn' change my results. Maybe I'm overlooking something simple, but I don' see it. Please help Header and footer fields do not display the merge results for me until I either print or do a print preview. That is, they just show the merge codes when I am in print view until I take one of the other steps. This is with Word 2003 but I don't think this is new.  SignatureCharles Kenyon See the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. <Uh>; "Clem" <Uh.Clem.149yy9@nospam.WordForums.com> wrote in message news:Uh.Clem.149yy9@nospam.WordForums.com... > > I have not been able to make Mail Merge populate header and footer [quoted text clipped - 12 lines] > ------------------------------------------------ > ~~ Message posted from http://www.WordForums.com/ My header and footer merge fields don't display anything at all afte the merge, either in print preview or when printed. Also, when I tr merge to printer, I get the same error message reported below abou locked fields, even though I've unlocked all of them. The merge field in the body work properly. There's nothing on this problem in the MV FAQ, either. Help, I need to find a solution soon I'm still hoping to hear from an MVP or someone with a solution, or eve further suggestions.. Most MVPs access the server directly rather than through the dreadful WordForums web portal, and don't keep past messages around for long so if you don't include the previous correspondence - or the relevant parts of it - in your post, no-one has a clue what you are on about when you pop up later. From the title of your message it seems you want to put a merge field in the header - well the simple answer to that is that you can't. You would need to create a page heading in the text plane of the document - not a header. Signature<>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<> Graham Mayor - Word MVP Web site www.gmayor.com Word MVP web site www.mvps.org/word <>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<> Clem wrote: > I'm still hoping to hear from an MVP or someone with a solution, or > even further suggestions... > > ------------------------------------------------ > ~~ Message posted from http://www.WordForums.com/ Hi Graham, I regularly include merge fields in my footers. It works although it takes a print preview or print to update the fields. My merges, though, may not be usual, I am only producing one document in the merge for a single record and I print directly from the show merge data screen rather than merging to a separate document. SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > Most MVPs access the server directly rather than through the dreadful > WordForums web portal, and don't keep past messages around for long so if [quoted text clipped - 11 lines] > > ------------------------------------------------ > > ~~ Message posted from http://www.WordForums.com/ I was having one of those senior moments this morning. I am not sure what I was thinking of when I wrote that :( Signature<>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<> Graham Mayor - Word MVP Web site www.gmayor.com Word MVP web site www.mvps.org/word <>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<> > Hi Graham, > [quoted text clipped - 29 lines] >>> ------------------------------------------------ >>> ~~ Message posted from http://www.WordForums.com/ >My header and footer merge fields don't display anything at all after >the merge, either in print preview or when printed. Also, when I try >merge to printer, I get the same error message reported below about >locked fields, even though I've unlocked all of them. The merge fields >in the body work properly. There's nothing on this problem in the MVP >FAQ, either. Help, I need to find a solution soon! I have never heard of this problem before. Below are a few things that you could try... Bob S Merging Into a Header or Footer In versions before Word 2002 this can be problematic. One hint is; don't merge into a text box in a header or footer. Another is; footers only appear on the last page. Another is; many types of field code (e.g. CREATEDATE) don't work at all in headers in mail merge. It has been reported that merge fields in the header or footer will actually work in Word 2002 if you are doing a "form letter" merge. Directory (a.k.a. catalog) merges basically won't take any merge fields in the header in any version. After all, which record should it take the data from if several records are going into one page? One trick that can help if you are having trouble getting merge fields to work in a header or footer is to put the merge field in the main document, formatted in a specific paragraph style, then use a STYLEREF field to put the information in the header. The copy in the body can be formatted as one point tall and white; alternatively you can format it hidden, and then in the merge field code add the \* CHARFORMAT switch; do not use the \* MERGEFORMAT switch. Another trick is to bookmark the merge fields in the main body and use a REF field in the header or footer. There has been one report that if you have a "different first page" header, only the first page bookmark will work. It is my recollection that text formatted as hidden will not be picked up by a StyleRef field. SignatureCharles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > >My header and footer merge fields don't display anything at all after > >the merge, either in print preview or when printed. Also, when I try [quoted text clipped - 33 lines] > you have a "different first page" header, only the first page bookmark > will work. >It is my recollection that text formatted as hidden will not be picked up by >a StyleRef field. Ooops, right, scratch the bit about hidden... Bob S |
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