Certificates

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JPF - 20 Apr 2004 21:42 GMT

I am using Word 2002 and want to use an 'ask' or 'fill in' field so I can
type a list of certificates for students without having to create a data
file. There are at least 2 fields that will be different on each certificate
that I want to fill in before it merges. Any help or links to sites with
more info would be greatly appreciated.

JPF

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Cindy M -WordMVP- - 21 Apr 2004 16:30 GMT

Hi Jpf,

> I am using Word 2002 and want to use an 'ask' or 'fill in' field so I can
> type a list of certificates for students without having to create a data
> file. There are at least 2 fields that will be different on each certificate
> that I want to fill in before it merges. Any help or links to sites with
> more info would be greatly appreciated.

You might find something on the word.mvps.org website. But if you can describe
the problem you're running into, we might be able to help...

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Sep 30 2003)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or
reply in the newsgroup and not by e-mail :-)

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JPF - 21 Apr 2004 16:59 GMT

Thanks Cindy, I checked out the website but still could not find an answer
to my query. :o)
Is it possible to create a merge document without a data file?
I want to create certificates where I am asked to FILLIN the information.
I understand FILLIN is better in this case than ASK since I will not be
using the info in more than one field.
I need step by step instructions but cannot seem to find any.
Any and all help would be appreciated.
Thanks.
JPF

> Hi Jpf,
>
[quoted text clipped - 14 lines]
> This reply is posted in the Newsgroup; please post any follow question or
> reply in the newsgroup and not by e-mail :-)

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Cindy M -WordMVP- - 21 Apr 2004 17:56 GMT

Hi Jpf,

> Is it possible to create a merge document without a data file?

No... But you can use ASK and FILLIN without having to be in mailmerge.

1. Create a new document
2. Save it as a template
3. Set it up with all the text, pictures, etc. you need
4. Create the Fillin/ASK fields
- You'll find the fields in Insert/Field and can insert them from here
- There's quite a bit of information available in the dialog box. You
can also display the HELP by clicking the "?" button (top right), then
clicking the field name in the list.
- If you want to edit the field code directly (because of something
you've seen in Help), click the "Field codes" button. Once you're in this
mode, you can use the Options button to add things, as well.

5. Save the template and close
6. Use File/New (the New task pane, "templates on your computer") to open
the dialog box where all the available templates are listed. You should see
the one you just created. Select it, and Word should create a new document
from it, displaying the Fillin prompts.

Play around with this a bit, then come back with any more questions.

> I want to create certificates where I am asked to FILLIN the information.
> I understand FILLIN is better in this case than ASK since I will not be
> using the info in more than one field.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Sep 30 2003)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or
reply in the newsgroup and not by e-mail :-)

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JPF - 21 Apr 2004 19:20 GMT

Thank you Cindy for your help. :o)
I will try this.
JPF

> Hi Jpf,
>
[quoted text clipped - 33 lines]
> This reply is posted in the Newsgroup; please post any follow question or
> reply in the newsgroup and not by e-mail :-)

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