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MS Office Forum / Word / Mailmerge and Fax / April 2004Nesting or Link Merge Forms together?
I create a number of documents (mostly legal pleadings) that have standardized settings. For example, a pleading will contain: the caption -- which contains merge fields, but is the same in each document the body -- contains merge fields, and is different in each document the signature block -- does not contain merge fields and is the same in each document. Ideally, I would like the caption to be a separate document, which was inserted into each pleading and then merged. The reason for this is that if I change the format of the general caption, I now have to open each and every document that contains a caption and make the change one by one. I'd like to have a master "merge caption" that I could modify only once, and which would show up in all pleadings. The same is true with the signature block. Any time I change my address or telephone number (which doesn't happen often, but does happen), I have to change it in each and every merge form. I'd like instead to have only one signature block file, which was automatically inserted at the end of each merged document. Thank you for any advice you can provide. I think that you can probably achieve what you want by having the caption and the signature block in separate documents and incorporate them into the body document by the use of INCLUDETEXT fields.  SignaturePlease post any further questions or followup to the newsgroups for the benefit of others who may be interested. Unsolicited questions forwarded directly to me will only be answered on a paid consulting basis. Hope this helps Doug Robbins - Word MVP > I create a number of documents (mostly legal pleadings) that have > standardized settings. For example, a pleading will contain: [quoted text clipped - 18 lines] > > Thank you for any advice you can provide. That you. It looks like INCLUDETEXT would work perfectly for the signature block. A question regarding the caption, however. The caption itself would contain merge codes, for things like plaintiff name, defendant name, county, etc. Would INCLUDETEXT both insert the caption and cause it to merge with the existing specified set of records? Thanks. > I think that you can probably achieve what you want by having the caption > and the signature block in separate documents and incorporate them into the [quoted text clipped - 27 lines] > > > > Thank you for any advice you can provide. Do the mergefields in the caption and the body share the same datasource. I have just done a test here, and if they do both share the same datasource, the mergefields that are incorporated into the document by the INCLUDETEXT field that brings in the (bookmarked section of the) caption document, do work as expected. I would not even bother trying if there are two separate datasouces involved. SignaturePlease post any further questions or followup to the newsgroups for the benefit of others who may be interested. Unsolicited questions forwarded directly to me will only be answered on a paid consulting basis. Hope this helps Doug Robbins - Word MVP > That you. It looks like INCLUDETEXT would work perfectly for the signature > block. A question regarding the caption, however. The caption itself would [quoted text clipped - 40 lines] > > > > > > Thank you for any advice you can provide. Thank you -- that is what I needed to know. Right now, they do not share the same datasource. But, since I use Access as the datasource, and both tables are in the same database, I think I can combine them in a query and use that as a datasource for everything. Just running a few tests, this seems to work. > Do the mergefields in the caption and the body share the same datasource. > [quoted text clipped - 63 lines] > > > > > > > > Thank you for any advice you can provide. That would be the way to go. As you are using Access however and as I would imagine that these documents are produced one at a time (i.e. not really a mail merge where you create many at the one time), I would probably not be using mailmerge for it. Having said that, even though the following information does use mailmerge, you might be interested in the information concerning a one-click word merge for ms-access on fellow MVP Albert Kallal's website at: http://www.attcanada.net/~kallal.msn/msaccess/msaccess.html SignaturePlease post any further questions or followup to the newsgroups for the benefit of others who may be interested. Unsolicited questions forwarded directly to me will only be answered on a paid consulting basis. Hope this helps Doug Robbins - Word MVP > Thank you -- that is what I needed to know. Right now, they do not share > the same datasource. But, since I use Access as the datasource, and both [quoted text clipped - 78 lines] > > > > > > > > > > Thank you for any advice you can provide. |
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