mailmerge two records side by side

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Hcoms - 22 Apr 2004 14:29 GMT

Hello,

I have a mailmerged document that merges from a text file. Is it possible to
display TWO records in ONE row of a word table?
Any help would be greatly appreciated!!!!

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Cindy M -WordMVP- - 22 Apr 2004 18:52 GMT

Hi Hcoms,

> I have a mailmerged document that merges from a text file. Is it possible to
> display TWO records in ONE row of a word table?

If you set up to do a catalog type of mail merge, yes.

If this doesn't give you the result you need, could you please describe in a
bit more detail the result you want to achieve? And please also tell us the
version of Word and type of data source involved.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Sep 30 2003)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or
reply in the newsgroup and not by e-mail :-)

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Hcoms - 22 Apr 2004 21:37 GMT

Thank you for your reply

I am using word 2000 and presently i am using the catlog type of merge. My
mail merge consists of a number of items such as title, name and address. As
opposed to have a continous list of records i would like to show records in
pairs , side by side. So instead of having one lot of records ( title,name
and address) after the other i would like on the left hand side of the page
( left hand column in a table) to show the first record ( title,name and
address) and on the right hand side show the next record.
e.g. instead of
record 1
record 2
record 3

Appearing one after the other i would like

record 1 | record 2
record 3 | record 4

Cheers

> Hi Hcoms,
>
[quoted text clipped - 14 lines]
> This reply is posted in the Newsgroup; please post any follow question or
> reply in the newsgroup and not by e-mail :-)

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Doug Robbins - Word MVP - 23 Apr 2004 06:22 GMT

A label type mailmerge will merge the records like that.

Otherwise, a catalog type mail merge with one set of mergefields in ther
first cell of a single row two column table and another set of the same
mergefields in the second cell with a <<Next Record>> field inserted before
the first mergefield in the second cell only.

Signature

Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions forwarded
directly to me will only be answered on a paid consulting basis.

Hope this helps
Doug Robbins - Word MVP

> Thank you for your reply
>
[quoted text clipped - 38 lines]
> > This reply is posted in the Newsgroup; please post any follow question or
> > reply in the newsgroup and not by e-mail :-)

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Cindy M -WordMVP- - 23 Apr 2004 16:11 GMT

Hi Hcoms,

I agree with Doug, either a label type or a catalog type would do the trick.
Personally, I might choose the catalog type as then I wouldn't be getting a
section break at the end of each page...

Set up a two row, one-colum table and insert the mergefields.

Now, position the cursor just before the first entry in the second cell, and
then insert a NEXT field from the "Insert Word Field" toolbar button list.

> I am using word 2000 and presently i am using the catlog type of merge. My
> mail merge consists of a number of items such as title, name and address. As
[quoted text clipped - 12 lines]
> record 1 | record 2
> record 3 | record 4

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Sep 30 2003)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or
reply in the newsgroup and not by e-mail :-)

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Doug Robbins - Word MVP - 24 Apr 2004 04:47 GMT

.NET getting to you <g>

I think that you meant "one row, two column"

Regards,

Doug Robbins - Word MVP

> Hi Hcoms,
>
[quoted text clipped - 31 lines]
> This reply is posted in the Newsgroup; please post any follow question or
> reply in the newsgroup and not by e-mail :-)

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Cindy M -WordMVP- - 24 Apr 2004 10:07 GMT

Hi Doug,

> ..NET getting to you <g>
>
> I think that you meant "one row, two column"

YEP <BG>

Cindy

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Hcoms - 25 Apr 2004 12:41 GMT

Thank you for all your help. What i am doing is fairly complicated in that a
form is displayed in word which depending upon the selection of checkboxes
executes a webpage which is then downloaded as a CVS file to the users hard
drive.
With this CVS file it is combined with another word document , the template
file that i use to create the mail merge document. This is a catolog type
mail merge. What i did thanks to all your advice is to create a table with
one row and two coloumns. In the left hand column i inserted the mailmerge
fields and in the right hand column i inserted nextrecord before the mail
merge fields.
In hindsight ( which if i could bottle i would be a rich man) it is actual
quite simple!

Thank you all again!

> Hi Doug,
>
[quoted text clipped - 5 lines]
>
> Cindy

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Cindy M -WordMVP- - 26 Apr 2004 10:42 GMT

Hi Hcoms,

> In hindsight ( which if i could bottle i would be a rich man) it is actual
> quite simple! Thank you all again!

<BG>Yeah, we'd all be billionaires. Thanks for describing how your app
works, and glad you're up and running!

Cindy Meister

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