Word XP Merge with IncludeText and a Table

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Amy Pasko - 11 May 2004 22:32 GMT

I am using Word XP to create a merge document with the INCLUDETEXT
field to include a letterhead in the merge.

The document that I want to include has a table. I am having 2
problems: the border lines appear after the merge even when they are
turned off in the original file, and some of the right-aligned text is
not right-aligned in the final merged document. I have not tried
setting it up as a bookmark and didn't know if that would make a
difference.

I have also tried creating the document in a text box and including
the file with the textbox into my document instead of the table. I
run into the problem of anchoring the textbox on the page so it does
not move and my letterhead is in the correct position.

I don't think I can put it in a header because some text will need to
go to the left of text I am inserting.

Any suggestions??

Amy

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Cindy M -WordMVP- - 13 May 2004 15:09 GMT

Hi Amy,

I'm guessing the problems may come from conflicting style definitions in
the two documents. Text coming into a Word document will always adopt
the style formatting of the target document, if both documents use
styles of the exact same name.

Let's start with the right-aligned text, first, as this will be
conceptually easier for you, to start with :-) Open both the main merge
doc and the doc with the text you want to "include". Click in the
right-aligned text and check the style name (dropdown list to the very
left of the Formatting toolbar). What name do you see?

And is this same style name also used in the main merge document? (I'd
be willing to be the style is named "Normal"...)

If this is so, then select the rigiht-aligned text in the "include"
document, click in the "Style" box and type in a unique style name.
Press ENTER. The selected text should now be formatted with this style.
Now try the merge and see if the right-alignment is retained?

> I am using Word XP to create a merge document with the INCLUDETEXT
> field to include a letterhead in the merge.
[quoted text clipped - 13 lines]
> I don't think I can put it in a header because some text will need to
> go to the left of text I am inserting.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Sep 30 2003)
http://www.word.mvps.org

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