Page break in Form Letters

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Joanne - 10 May 2004 23:20 GMT

I have 2 computers both running Word XP - using same data
file and same form letter. When merging one produces 15
letters correctly, the other produces 15 letters and 15
blank pages - as if there is an extra page break. The
page break does not show up with the Show/Hide option.
Is there a place to contol page breaks in a mail merge?

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McLean J - 10 May 2004 23:46 GMT

Are they both printing to the same printer... if so, do they have the same printer driver installed

The only time I've seen this before was based on different print margins being adjusted on each pc. One on a laser works fine but one on a desk jet (requires larger bottom margin), extra pages would print.

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Joanne - 10 May 2004 23:53 GMT

No, not necessarily. But - I did go to the form letter
and delete a couple of blank lines in the body in an
attempt to determine if it was too long to fit, but still
got the blank page - appeared to be plenty of room.

>-----Original Message-----
>Are they both printing to the same printer... if so, do they have the same printer driver installed?
>
>The only time I've seen this before was based on different print margins being adjusted on each pc. One

on a laser works fine but one on a desk jet (requires
larger bottom margin), extra pages would print.

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Charles Kenyon - 11 May 2004 02:12 GMT

The printer driver can have an impact on this, especially if you are using
tables and have a table at or near the end of a page.

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Charles Kenyon

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Intermediate User's Guide to Microsoft Word (supplemented version of
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See also the MVP FAQ: http://www.mvps.org/word which is awesome!
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> No, not necessarily. But - I did go to the form letter
> and delete a couple of blank lines in the body in an
[quoted text clipped - 10 lines]
> larger bottom margin), extra pages would print.
> >.

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Cindy M -WordMVP- - 11 May 2004 19:08 GMT

Hi Joanne,

> I have 2 computers both running Word XP - using same data
> file and same form letter. When merging one produces 15
> letters correctly, the other produces 15 letters and 15
> blank pages - as if there is an extra page break. The
> page break does not show up with the Show/Hide option.
> Is there a place to contol page breaks in a mail merge?

Send the letter to a "new document" instead of directly to
the printer and take a look at the result. Make sure the
"non-printing" characters are displayed. Can you determine
what might be causing that second page (assuming you get
one)?

If there's not an additional page in the new document, then
I'd check the printer settings on this PC. Maybe it's set to
print out a "header page" or something?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Sep
30 2003)
http://www.word.mvps.org

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