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MS Office Forum / Word / Mailmerge and Fax / May 2004Data Source Not Found
I'm using Word 2002. I'm using a mail merge file. I have moved my data file (an excel file)to another directory. Now when I open the document file in Word, it gives me the message, "file not found." I find the file, then save the Word file, hoping it will also save the information of which data file I'm using. But it does not. The next time I open the Word file, I have to find the data file again. This also occurs if I choose "Options" and "Remove Data/Header source". After I get the data file again, save the Word file, close and reopen, I have to do it ALL OVER AGAIN! Surely there is a way. Fellow MVP Cindy Meister posted this in response to another post about a similar problem: Quote I'd try: - create a new document - copy all but the last paragraph mark of an existing main merge doc to the new doc - link back up to the datasource (Outlook contacts) - merge - save, close, re-open If this works, then this is what you'll have to do for each main merge document. Note that you'll need to watch out for things like margins, headers, footers... Unquote  SignaturePlease post any further questions or followup to the newsgroups for the benefit of others who may be interested. Unsolicited questions forwarded directly to me will only be answered on a paid consulting basis. Hope this helps Doug Robbins - Word MVP > I'm using Word 2002. I'm using a mail merge file. I have > moved my data file (an excel file)to another directory. [quoted text clipped - 8 lines] > reopen, I have to do it ALL OVER AGAIN! Surely there is > a way. Yes, that reply was posted to a similar problem I had. The problem is the workaround, while greatly appreciated, doesn't work. there must be a way to prevent that temp file (as described in KB article 275934) from being deleted or at least a way to change the path statement. I'm not a developer, so Word path statements are foreign to me. If anyone finds a good work around, please post it. Try this: From the View menu, select Toolbars and then turn on the mailmerge toolbar. With the mailmerge main document, active, click on the leftmost button on the mailmerge toolbar and select "Normal Word Document", Save the Document, then click on the second toolbar button (Open Data Source) and navigate to the new location of the data source and open it. Now save the document and then close it and re-open it and see if the data source remains attached. Please post back with the result so that we will know if this works. SignaturePlease post any further questions or followup to the newsgroups for the benefit of others who may be interested. Unsolicited questions forwarded directly to me will only be answered on a paid consulting basis. Hope this helps Doug Robbins - Word MVP > Yes, that reply was posted to a similar problem I had. The problem is the workaround, while greatly appreciated, doesn't work. there must be a way to prevent that temp file (as described in KB article 275934) from being deleted or at least a way to change the path statement. I'm not a developer, so Word path statements are foreign to me. If anyone finds a good work around, please post it. Hi Doug Thanks for your help. This doesn't work either way. What I do is 1. open the mail merge do 2. at this point there is no mail merge info, it's all been strippe 3. i run the mail merge wizard again to include my outlook contacts and then add address block information to the letter and a greeting line 4. next i follow your directions and save the documen 5. when i click the data source button, this is where i get lost because Word cannot recognize an Outlook address book as a valid data source. 6. I can save the document and re-open it but all of the mail merge data is stripped again. No error this time though. Is it possible that Outlook (*.pab) is not a valid data source Thanks Doug Robbins - Word MVP <dkr@NOmvpsSPAM.org> wrote Try this From the View menu, select Toolbars and then turn on the mailmerge toolbar With the mailmerge main document, active, click on the leftmost button o the mailmerge toolbar and select "Normal Word Document", Save the Document then click on the second toolbar button (Open Data Source) and navigate t the new location of the data source and open it. Now save the document an then close it and re-open it and see if the data source remains attached Please post back with the result so that we will know if this works |
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