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MS Office Forum / Word / Mailmerge and Fax / May 2004Problems filtering data
I have just loaded Office 2003 and I am using documents and databases created with a previous version. When I try to filter records to merge a portion of the database, Word shows the selected addresses correctly in the filtering box, but does not limit the document to that sample when merging - so I get the full database printed. Setting up a query in Access only allows one filter to be saved, not several. Any ideas for correcting this? The older version of Office seems superior in handling merge data, but maybe I'm doing it wrong. You can still use the old method - see http://www.gmayor.com/mail_merge_labels_with_word_xp.htm Treat Access as Excel when reading this page.  Signature<>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<> Graham Mayor - Word MVP Web site www.gmayor.com Word MVP web site www.mvps.org/word <>>< ><<> ><<> <>>< ><<> <>>< <>>< ><<> > I have just loaded Office 2003 and I am using documents > and databases created with a previous version. When I try [quoted text clipped - 9 lines] > seems superior in handling merge data, but maybe I'm doing > it wrong. Hi Tony, Running a quick test, just to make sure my memory serves... I can't duplicate the problem. If I set up a merge to an Access database, then use the Recipients dialog box to filter the records (from the column header drop-down) to select only those who meet a particular criterium, only those records are merged. Can you give us more details on how you're selected the records? Besides the steps, what kind of data is it: numeric, date, textual... Also, is this an older main merge document, or a newly created one? If the latter, is it from a Normal.dot you've brought forward across versions of word, or a relatively new copy, generated from Word 2003? (I'm considering whether damage in the document structures might be playing a role, here) > I have just loaded Office 2003 and I am using documents > and databases created with a previous version. When I try [quoted text clipped - 9 lines] > seems superior in handling merge data, but maybe I'm doing > it wrong. Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Sep 30 2003) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
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