Letters Print Merge Fields with Shading

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Rob - 12 May 2004 23:56 GMT

I am merging names & addresses to print a canned letter and everything merges correctly. When I print the letters, however, the merged data prints correctly except they are shaded/highlighted like they are on screen when you set them up. How can I suppress the shading from printing?

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Cindy M -WordMVP- - 14 May 2004 10:01 GMT

Hi =?Utf-8?B?Um9i?=,

> I am merging names & addresses to print a canned letter and everything merges correctly. When I print the letters, however, the merged data prints correctly

except they are shaded/highlighted like they are on screen when you set them up.
How can I suppress the shading from printing?

It always helps if you mention which version of Word you're having problems with

:-) That helps us visualize the interface, and recognize known "gotchas" so that

we can give you more accurate answers.

Are you actually *executing* the merge to the printer or a new file? Generally,
field shading doesn't print (and there's no option for it), but...

Could this be a FORM, with form fields? Those will print shading; you turn the
shading on/off by clicking the "a" button in the Forms toolbar.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Sep 30 2003)
http://www.word.mvps.org

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