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MS Office Forum / Word / Mailmerge and Fax / May 2004

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use data from doc in mailmerge file name

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Jamie - UTSA - 20 May 2004 21:31 GMT
I am using word merge/Macros to print to a file and I would like to use data from the document as the new file name.  Is there a way to set that up as a variable

Ex:  Original Document has an ID.  I would like for the macro to use that ID as the file name for the new doc.
Doug Robbins - Word MVP - 21 May 2004 07:55 GMT
Here's a method that I have used that involves creating a separate
catalog type mailmerge maindocument which creates a word document containing
a table in each row of which would be your data from the database that you
want to use as the filename.

You first execute that mailmerge, then save that file and close it.  Then
execute the mailmerge that you want to create the separate files from and
with the
result of that on the screen, run a macro containing the following code
and when the File open dialog appears, select the file containing the table
created by the first mailmerge

' Throw Away Macro created by Doug Robbins
'
Dim Source As Document, oblist As Document, DocName As Range, DocumentName
As String
Dim i As Long, doctext As Range, target As Document
Set Source = ActiveDocument
With Dialogs(wdDialogFileOpen)
   .Show
End With
Set oblist = ActiveDocument
Counter = 1
For i = 1 To oblist.Tables(1).Rows.Count
   Set DocName = oblist.Tables(1).Cell(i, 1).Range
   DocName.End = DocName.End - 1

   'Change the path in the following command to suit where you want to save
the documents.
   DocumentName = "I:\WorkArea\Documentum\" & DocName.Text
   Set doctext = Source.Sections(i).Range
   doctext.End = doctext.End - 1
   Set target = Documents.Add
   target.Range.FormattedText = doctext
   target.SaveAs FileName:=DocumentName
   target.Close
Next i

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Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested.  Unsolicited questions forwarded
directly to me will only be answered on a paid consulting basis.

Hope this helps
Doug Robbins - Word MVP

> I am using word merge/Macros to print to a file and I would like to use data from the document as the new file name.  Is there a way to set that up
as a variable?

> Ex:  Original Document has an ID.  I would like for the macro to use that ID as the file name for the new doc.
 
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