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MS Office Forum / Word / Mailmerge and Fax / May 2004Extra Space
the address block has an extra space on the first line of every letter. I have done the merge 3x. I am using a excel file. I even changed it to a csv and the same thing happened. How do I fix without going to each and every letter and deleting the space? Lynette, I'd examine the merge document/template carefully -- sounds like you already checked the data and you are saying the extra space is not there. For example, in the address block where you are merging data into, is there a paragraph indention there? (Turn on the ruler to quickly see indentions.) Maybe there is an extra space in that area just before the merge field? Just a few suggestions... Kim@[nospam]PCSSInc.com > the address block has an extra space on the first line of > every letter. I have done the merge 3x. I am using a > excel file. I even changed it to a csv and the same thing > happened. How do I fix without going to each and every > letter and deleting the space? Hi Lynette, > the address block has an extra space on the first line of > every letter. I have done the merge 3x. I am using a > excel file. I even changed it to a csv and the same thing > happened. How do I fix without going to each and every > letter and deleting the space? Which version of Word do you have? Exactly which options are you selecting in the dialog box for the Address block? And with which language is the text formatted (click in the text, then check Tools/Language/Set language) Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Sep 30 2003) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) I am using XP and I only an choosing the name, address line 1, address line 2, city, state, zip; language is English >-----Original Message----- >Hi Lynette, [quoted text clipped - 20 lines] > >. Hi Lynette, > I am using XP and I only an choosing the name, address > line 1, address line 2, city, state, zip; language is > English When you choose to insert an Address Block a dialog box should appear with "Joshua Ranall" list and other checkboxes. I'm asking which options you're choosing there. In the list of field names you mention above: are the fields named like this in the Excel file, or are you mapping the fields? Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Sep 30 2003) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
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