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MS Office Forum / Word / Mailmerge and Fax / May 2004

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Page format changes when merging to new document

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James Last - 23 May 2004 12:16 GMT
I am trying to use a form created in word with Excel as a database providing merge information. The form consists of a logo as well as discrete tables and text boxes which receive merged information. When I carry out the initial merge the document produced is fine, looks ok on screen and prints well. However, when I use the 'merge to new document' command the new document is all over the place: the logo moves from right hand side to left; a table moves into a text box; a second table disappears outside the margins of the page, with just a fraction of the content visible; there is no visible merged information in any of the boxes. This is not quite what I expected. I have used a similar form before with no problem. The only thing I can think of is that I have recently downloaded updates for my software. Can anybody help please?
Cindy M  -WordMVP- - 25 May 2004 16:07 GMT
Hi =?Utf-8?B?SmFtZXMgTGFzdA==?=,

I was hoping someone else would jump in here, as this doesn't really sound very
familiar to me... Which version of Word is this happening with?

I certainly advise very strongly against using text boxes (from the Drawing toolbar)
for merge fields. Generally, fields and Drawing objects don't mix very well.

The closest problem I know that this sounds like is when object anchors are in the
wrong places: like applying text flow formatting to a picture inserted into a text
box. The next thing that occurs to me is that the horizontal formatting is not set to
the page or the column, but to a character in the text. And the text is reflowing so
that the object is moving to the side?

> I am trying to use a form created in word with Excel as a database providing merge information. The form consists of a logo as well as discrete tables and text boxes
which receive merged information. When I carry out the initial merge the document
produced is fine, looks ok on screen and prints well. However, when I use the 'merge
to new document' command the new document is all over the place: the logo moves from
right hand side to left; a table moves into a text box; a second table disappears
outside the margins of the page, with just a fraction of the content visible; there is
no visible merged information in any of the boxes. This is not quite what I expected.
I have used a similar form before with no problem. The only thing I can think of is
that I have recently downloaded updates for my software. Can anybody help please?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Sep 30 2003)
http://www.word.mvps.org

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