Create subfile from Mail Merge Recipients

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Tom C - 30 May 2004 23:01 GMT

Is it possible to copy the selected Mail Merge Recipients into another data file which could then be used with a different mail merge main?

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Doug Robbins - Word MVP - 30 May 2004 23:10 GMT

Use a catalog or directory type mailmerge with the mergefields in the first
row of a one row table. Execute that merge and then insert a row to contain
the mergefield names at the top of it and then use that document as the
datasource for both mail merges.

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Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions forwarded
directly to me will only be answered on a paid consulting basis.

Hope this helps
Doug Robbins - Word MVP

> Is it possible to copy the selected Mail Merge Recipients into another data file which could then be used with a different mail merge main?

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Tom C - 30 May 2004 23:41 GMT

I'm sorry but I don't understand your suggestion. Perhaps I didn't explain my problem clearly, or else, I don't understand the catalog or directory type mailmerge you mentioned. Anyway, what I would like to do is after I do my main mail merge, I select the "Mail Merge Recipients" and then select a subset of the records using the retrieval capabilities that is provided. I would like to copy the selected records into another data file so that I can use the selected records with a different main mail merge. I do thank you for trying to help me and for your super fast response

----- Doug Robbins - Word MVP wrote: ----

Use a catalog or directory type mailmerge with the mergefields in the firs
row of a one row table. Execute that merge and then insert a row to contai
the mergefield names at the top of it and then use that document as th
datasource for both mail merges

--
Please post any further questions or followup to the newsgroups for th
benefit of others who may be interested. Unsolicited questions forwarde
directly to me will only be answered on a paid consulting basis

Hope this help
Doug Robbins - Word MV
"Tom C" <anonymous@discussions.microsoft.com> wrote in messag
news:5E9F777A-FF53-43C3-93FC-489D3389A3F0@microsoft.com..
> Is it possible to copy the selected Mail Merge Recipients into anothe
data file which could then be used with a different mail merge main

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Doug Robbins - Word MVP - 31 May 2004 00:06 GMT

In Word, there are a number of different mailmerge type operations that can
be performed

FormLetters
Labels
Envelopes
Catalog (or in Word XP and later it's called Directory)

You need to create a Catalog or Directory type mailmerge main document as I
suggested. What that will give you when executed, is a document containing
a table with just the selected records from the original data source. Then
you add a row at the top of the table into which you insert some field names
and then the document containing that table can be saved and used as a
datasource.

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> I'm sorry but I don't understand your suggestion. Perhaps I didn't explain my problem clearly, or else, I don't understand the catalog or

directory type mailmerge you mentioned. Anyway, what I would like to do is
after I do my main mail merge, I select the "Mail Merge Recipients" and then
select a subset of the records using the retrieval capabilities that is
provided. I would like to copy the selected records into another data file
so that I can use the selected records with a different main mail merge. I
do thank you for trying to help me and for your super fast response.

> ----- Doug Robbins - Word MVP wrote: -----
>
[quoted text clipped - 14 lines]
> > Is it possible to copy the selected Mail Merge Recipients into another
> data file which could then be used with a different mail merge main?

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