Every record has a list of schools and the attendance
duration.  Is there a way to set it to sorting that group
of data at the same time the records are being merged to
the form letter?  
I have in the data file information such as:
for student A, there are personal information and there
are the following:
    Institution Name    Beginning and End of Year-MM
(WA) Whatcom C C             0601       0802
(CA) USC                     0900       0601
(WA) U W                     0399       0600

and I need to sort the order of the three schools into the
following (see below) based on the ending year and month
with the most recent at the bottom.  I can use the
download data if I can get the mail merge to sort that
info for me but right now I have to reenter the names of
schools and their attendance dates in the above mentioned
order as such.

(WA) U W                     0399       0600
(CA) USC                     0900       0601
(WA) Whatcom C C             0601       0802

Do I have any hope?

Background
-----------
I have a mail merge job that is repeatedly done on well
over 3 thousand entries every year.

I use Access to get the data and I export the data into
Excel, then open in and convert it into a word .sf file so
that I can add additional information to some fields that
don't exist in the database in Access.

Thank you ever so much!

Kath
.