Recipient list continues to default to all records

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KMiles - 02 Jun 2004 20:21 GMT

When using the mail merge wizard, I edit my recipient list, select clear all, then check the records I want to merge into a label. When I preview my selection, all records in the database merge into the label. What am I doing wrong?

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Doug Robbins - Word MVP - 03 Jun 2004 00:20 GMT

From the View menu, select Toolbars and check the Mailmerge toolbar item.
Then use the Toolbar instead of the Wizard.

If I set up a mailmerge via the toolbar and use the View Recipients button
to select/deselect individual records, then when previewing or executing the
merge, only the selected records are displayed/merged.

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Hope this helps
Doug Robbins - Word MVP

> When using the mail merge wizard, I edit my recipient list, select clear all, then check the records I want to merge into a label. When I preview my

selection, all records in the database merge into the label. What am I
doing wrong?

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Cindy M -WordMVP- - 03 Jun 2004 15:43 GMT

Hi =?Utf-8?B?S01pbGVz?=,

> When using the mail merge wizard, I edit my recipient list, select clear all, then check the records I want to merge into a label. When I preview my selection, all records in the database merge into the label.

Have you tried actually executing the merge (to a new document)?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Sep 30 2003)
http://www.word.mvps.org

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