includetext, link, or something that keeps headers

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- 11 Jun 2004 03:01 GMT

I'm trying to do a mail merge that occasionally requires the inclusion of
other documents under certain conditions. For instance, when I merge
records 1, 2, and 3 into DocA, my code in DocA detects a certain condition
in record 2 which requires the inclusion of DocB for that record. My code:
{if {MERGEFIELD iCodeFK}="2" {INCLUDETEXT "\\\\webserver\\\c$\\\DocB.doc"}}

While this code includes the text of DocB, it doesn't include DocB's headers
and footers. Only DocA's headers and footers remain throughout my new
document. Any thoughts on how I can get DocB's headers and footers to be
included for that document and still retain the headers and footers for the
DocA documents? Thanks.

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Cindy M -WordMVP- - 11 Jun 2004 16:44 GMT

> I'm trying to do a mail merge that occasionally requires the inclusion of
> other documents under certain conditions. For instance, when I merge
[quoted text clipped - 7 lines]
> included for that document and still retain the headers and footers for the
> DocA documents?

Headers and Footers are SECTION-specific. That means you need section breaks
between the DocB and DocA parts. Furthermore, the sections have to be
formatted with "Same as Previous" turned off. This can be a bit tricky, and
may require some trial-and-error, but:

1. Insert a section break at the beginning of DocB.

2. Go into the second section's header/footer and turn off "Same As Previous"

3. In DocA, insert a section break and turn off "Same As Previous" in the new
section. Insert the IncludeText field just before this.

4. Mark all of it and press Ctrl+F9 to put it into a pair of field brackets.
Now turn this into an IF field.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

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