Word Merge to Outlook Contacts File

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Michael - 18 Jun 2004 19:55 GMT

The Mail Merge feature in Word 2002 is easy as pie, but not if you want to include JobTitle from Outlook. One is given the option of all fields from Outlook but with a glaring difference with regard to JobTitle -- Word lists it as "Title," which in my Outlook program is not found. In my Outlook program, it is "JobTitle." What gives, MS? I don't like the idea of manually entering JobTitles on literally hundreds of letters.

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Doug Robbins - Word MVP - 19 Jun 2004 01:32 GMT

If you initiate the merge from Outlook you will have more control.

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Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions forwarded
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Hope this helps
Doug Robbins - Word MVP

> The Mail Merge feature in Word 2002 is easy as pie, but not if you want to include JobTitle from Outlook. One is given the option of all fields from

Outlook but with a glaring difference with regard to JobTitle -- Word lists
it as "Title," which in my Outlook program is not found. In my Outlook
program, it is "JobTitle." What gives, MS? I don't like the idea of
manually entering JobTitles on literally hundreds of letters.

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Michael - 19 Jun 2004 01:52 GMT

When I did the function from Outlook -- and I believe I saw similar advice from you on another thread -- I received a prompt that said something to the effect, "You have already created a blah-blah; is it OK to proceed?" When I chose "Yes," it showed my MERGEFIELD codes with my letter text -- nothing was merged.

Word to Outlook is frustrating because it is only ONE field -- the JobTitle. It is simply not listed in the Data Source in Word when listing the Outlook fields. Sound confusing? Sorry.

Please troubleshoot for me how I may better go from an Outlook to Word merge.

> If you initiate the merge from Outlook you will have more control.
>
[quoted text clipped - 4 lines]
> program, it is "JobTitle." What gives, MS? I don't like the idea of
> manually entering JobTitles on literally hundreds of letters.

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Doug Robbins - Word MVP - 19 Jun 2004 10:43 GMT

When you start the merge from Outlook you will be presented with a dialog
that has radio buttons for the fields to merge for which the choices are All
contact fields and Contact fields in current view. If the fields that you
want to merge are not all displayed in the current view in Outlook, then you
should select the All contact fields option.

There are also another two radio buttons that allow you to select whether
the document file is to be newly created or if you want to use an existing
document. If you have an existing document that is already attached to an
Outlook data source, then you may need to select the former option to ensure
that all of the fields are visible. If that's the case, you can copy and
paste from one document to the other to save re-typing the whole thing.

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> When I did the function from Outlook -- and I believe I saw similar advice from you on another thread -- I received a prompt that said something to the

effect, "You have already created a blah-blah; is it OK to proceed?" When I
chose "Yes," it showed my MERGEFIELD codes with my letter text -- nothing
was merged.

> Word to Outlook is frustrating because it is only ONE field -- the JobTitle. It is simply not listed in the Data Source in Word when listing

the Outlook fields. Sound confusing? Sorry.

> Please troubleshoot for me how I may better go from an Outlook to Word merge.
>
[quoted text clipped - 6 lines]
> > program, it is "JobTitle." What gives, MS? I don't like the idea of
> > manually entering JobTitles on literally hundreds of letters.

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