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MS Office Forum / Word / Mailmerge and Fax / August 2004

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Job Title not appearing in Merge

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Reggie - 07 Jul 2004 20:32 GMT
I'm using Mail Merge from Word to create labels. Using
Outlook 2003 contacts.  When I do the merge, the
field "Job Title" does not get populated.  In the Match
Fields section, I'm not seeing a corresponding field to
enter for job title.  Any help is greatly appreciated.
Graham Mayor - 08 Jul 2004 04:51 GMT
See http://www.gmayor.com/mailmerge_from_outlook.htm
and
http://www.gmayor.com/mail_merge_labels_with_word_xp.htm

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<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor -  Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

> I'm using Mail Merge from Word to create labels. Using
> Outlook 2003 contacts.  When I do the merge, the
> field "Job Title" does not get populated.  In the Match
> Fields section, I'm not seeing a corresponding field to
> enter for job title.  Any help is greatly appreciated.
SherryAZ - 19 Aug 2004 00:31 GMT
Thank you for routing me to these sites, but neither site specifically
addresses this problem.  Word is NOT grabbing the contact's title from their
contact record.

Sherry

> See http://www.gmayor.com/mailmerge_from_outlook.htm
> and
[quoted text clipped - 5 lines]
> > Fields section, I'm not seeing a corresponding field to
> > enter for job title.  Any help is greatly appreciated.
Peter Jamieson - 19 Aug 2004 07:31 GMT
OK, the problem is that there are several different methods of connecting to
Outlook and
a. you get different fields depending on the method used
b. the fields may be named differently depending on the method
c. if you are lucky, one method will get you everything you need.

If you are connecting using the Mail Merge Wizard in Word, you will only see
the "Mr." type title, not the job title.

The connection method that presents you with the most fields in the Outlook
address book is to initiate the merge from Outlook's Tools|Mail merge
option. This is where Graham's article was suggesting you go. I strongly
recommend you try if you have not already ruled it out.You should find the
field you need in the "Database" fields. If that is not an option, then you
can try this kludge, but you will see even fewer fields:
a. create a completely empty file called x.olk, e.g. using Notepad
(actually, this step may be redundant for current purposes but it may have
its uses later on)
b. In Word, check Tools|Options|"Confirm conversions at open".
c. In the merge wizard, use "Select a different list", in Select Data
Source locate and select x.olk (you may need to change the file type in the
box at the bottom of the dialog).. When you click Open, you should see a
list of connection methods - choose the one that goes "via converter
(*.olk))
d. I think you will see your job title in Title and the "Mr." type title in
"Courtesy_Title", but you may well lose other stuff you need.

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Peter Jamieson

> Thank you for routing me to these sites, but neither site specifically
> addresses this problem.  Word is NOT grabbing the contact's title from their
[quoted text clipped - 11 lines]
> > > Fields section, I'm not seeing a corresponding field to
> > > enter for job title.  Any help is greatly appreciated.
 
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