Mail Merge in word 2002

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MariA - 30 Jun 2004 10:18 GMT

Can I add data from two different sources (files) in one document?

Also I have a title field in the address. Some times I do not have a title for the person but when I leave that field blank I get a space in my document. Is there a way of getting rid of the space if no data was entered in that field for that record?

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Graham Mayor - 30 Jun 2004 15:23 GMT

> Can I add data from two different sources (files) in one document?

Not directly.

> Also I have a title field in the address. Some times I do not have a
> title for the person but when I leave that field blank I get a space
> in my document. Is there a way of getting rid of the space if no data
> was entered in that field for that record?

Use a conditional field to insert the field and any punctuation, spaces or
line feeds when the field is not empty.
eg if the title in question is a salutation:
{IF{Mergefield Title} <> "" "{Mergefield Title}, "}{Mergefield LastName}
or if it is a job title
{Mergefield FirstName} {Mergefield LastName}{IF{Mergefield Title} <> "" "
{Mergefield Title}"}
{Mergefield Company}

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Graham Mayor - Word MVP

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Word MVP web site http://word.mvps.org
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