How to Print Blank lines in merged documents?

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cynthia - 09 Jul 2004 17:51 GMT

When completing a mial merge in Word 2002, how do you
indicate to print blank lines? I have addresses that can
be from 3-6 lines. For spacing purposes I need all 6
lines to print so that information from the body of the
letter does not print in the viewable space of a windowed
envelope. For example if an address has only 3 lines, I
need the additional three blank lines to print, so that
spacing in the letter is preserved.

In Word 97 there was a check box in the Mail merge helper
that allowed you to indicate that all lines, blanks
included, must print. Is that a function available in
WORD 2002?

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Graham Mayor - 10 Jul 2004 08:53 GMT

Surely you don't want to produce addresses with gaps between the lines? It
would be better if you added the missing lines at the end. You can do this
with a series of conditional fields at the end to test for content in each
address field and add an empty paragraph if the field is empty, or simply
put the address in a borderless frame or table cell of fixed proportions.

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> When completing a mial merge in Word 2002, how do you
> indicate to print blank lines? I have addresses that can
[quoted text clipped - 9 lines]
> included, must print. Is that a function available in
> WORD 2002?

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