Using pictures in a mailmerg

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Wild Bill - 27 Jul 2004 23:56 GMT

I want to merge a document with both text and pictures fields. I can insert the pictures into my WORD merge list and it works fine. Is there a way to use a reference listing ("picture1.jpg") instead of the actual picture?

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Peter Jamieson - 28 Jul 2004 07:57 GMT

You should be able to use an { INCLUDEPICTURE } field. If by "reference
listing" you mean that you have the name of the picture file in a field
(called "picturefile", say) in your merge data source, you can do something
like

{ INCLUDEPICTURE "c:\\pictures\\{ MERGEFIELD picturefile }" }

where all the {} are the special field braces you can insert using ctrl-F9.
Notice that the backslashes usually need to be doubled up. Also, you may
need to check Tools|Options|Print|Update Links and/or Update Fields to get
this to work, or merge to a new document then select it and execute all the
fields using F9.

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Peter Jamieson

> I want to merge a document with both text and pictures fields. I can insert the pictures into my WORD merge list and it works fine. Is there a

way to use a reference listing ("picture1.jpg") instead of the actual
picture?

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Wild Bill - 30 Jul 2004 18:37 GMT

I tried doing your instructions and WORD insists that it cannot understand the command and throws out the field on a merge. In my test document I used three fields; firstname, lastname, and picturefile as the field names. I typed in your example carefully, it loks like this:
«Field_1» «Field_2» {INCLUDEPICTURE "c:\\working\\uha\\ {MERGEFIELD picturefile }" } where the curly braces came from using <ctrl>F9 . Word just pukes and throws the whole includepicture thing out.

--
We get too soon old and too late smart.

> You should be able to use an { INCLUDEPICTURE } field. If by "reference
> listing" you mean that you have the name of the picture file in a field
[quoted text clipped - 13 lines]
> way to use a reference listing ("picture1.jpg") instead of the actual
> picture?

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Peter Jamieson - 30 Jul 2004 19:57 GMT

> Word just pukes and throws the whole includepicture thing out.

What message does Word actually display? What if you plug in the name of the
jpg file directly instead of the {MERGEFIELD picturefile } field?

As it happens there is a space in

{INCLUDEPICTURE "c:\\working\\uha\\ {MERGEFIELD picturefile }"

just before the {MERGEFIELD

If the space is there in the nested field that you typed and not just in
your message, delete it and try again.

Signature

Peter Jamieson

> I tried doing your instructions and WORD insists that it cannot understand the command and throws out the field on a merge. In my test document I used

three fields; firstname, lastname, and picturefile as the field names. I
typed in your example carefully, it loks like this:

> ?Field_1? ?Field_2? {INCLUDEPICTURE "c:\\working\\uha\\ {MERGEFIELD

picturefile }" } where the curly braces came from using <ctrl>F9 . Word
just pukes and throws the whole includepicture thing out.

> --
> We get too soon old and too late smart.
[quoted text clipped - 16 lines]
> > way to use a reference listing ("picture1.jpg") instead of the actual
> > picture?

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Craig Walsh - 28 Jul 2004 22:27 GMT

I read the reply, and I'm afraid I don't understand it.

I am also trying to use an image in mail merge. I want
to print labels, and want the mail merge address to
appear on top of an image. Because our colour laser
printer really eats up labels if they're run through it
twice, I need to do this in one pass.

I have an outline of a dog bone (as an image) and I would
like, if possible, to mail merge the name and address on
the inside of the dog bone outline. Can this be done?
If so, how is it done? I've tried pretty much everything.

Thanks,

Craig

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Graham Mayor - 29 Jul 2004 05:42 GMT

See if http://www.gmayor.com/graphics_on_labels.htm makes it any clearer.

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Graham Mayor - Word MVP

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Word MVP web site http://word.mvps.org
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> I read the reply, and I'm afraid I don't understand it.
>
[quoted text clipped - 12 lines]
>
> Craig

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Peter Jamieson - 29 Jul 2004 09:30 GMT

Yours sounds like a different set of problems, and I'd go with Graham's
suggestion.

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Peter Jamieson

> I read the reply, and I'm afraid I don't understand it.
>
[quoted text clipped - 12 lines]
>
> Craig

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