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MS Office Forum / Word / Mailmerge and Fax / July 2004

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Multiple records in one document

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Jennifer - 28 Jul 2004 15:06 GMT
I currently have an access query which will produce a list
of managers and employees they manage.  Sometimes a
manager may have one employee they manage or they may have
50.  I would like to create a mail merge where I can send
ONE email to each manager and a list of their employees.  
I use the manager's employee number as my field to email
the list to the correct manager.  However I cannot get the
mail merge to work how I need it to.  It either sends x
emails to the manager with x employees or sends one email
to the last person on the list with all the entries.

Is there some way I cen get the mail merge to read the
first column of my access query and then send a list of
all entires in that correspond to that manager?

I hope that makes sense... and feedback would be greatly
appreciated.
Doug Robbins - 29 Jul 2004 03:16 GMT
Far better to do the whole thing with a report in Access.

If you are a masochist however, see the "Multiple items per condition" item
under the "Special merges" section of fellow MVP CIndy Meister's website at
http://homepage.swissonline.ch/cindymeister/MergFram.htm

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Please respond to the Newsgroup for the benefit of others who may be
interested.   Questions sent directly to me will only be answered on a paid
consulting basis.

Hope this helps,
Doug Robbins - Word MVP

>I currently have an access query which will produce a list
> of managers and employees they manage.  Sometimes a
[quoted text clipped - 13 lines]
> I hope that makes sense... and feedback would be greatly
> appreciated.

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