More than one record on a page possible????

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Teri - 10 Aug 2004 04:45 GMT

I'm creating a mail merge document in word 2002. It will include basically
names, addresses & phone numbers that I'm pulling from ACT. I'd like for the
records to run continuously on a letter page, but right now it's putting one
record per page.

Is there any way to do this? I saw where someone suggested to change the
main document setting to directory, instead of letter, but that didn't work.
I also tried making it continuous. Again, no luck.

Thanks for any help!!

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Graham Mayor - 10 Aug 2004 07:00 GMT

The type of merge you describe is a directory merge. Such a merge repeats
everything on the page for each record without spacing. Obviously there must
not be page breaks in the merge document and there must be sufficient space
for the second record.
In what way didn't it work before?

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Graham Mayor - Word MVP

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> I'm creating a mail merge document in word 2002. It will include
> basically names, addresses & phone numbers that I'm pulling from ACT.
[quoted text clipped - 6 lines]
>
> Thanks for any help!!

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Teri - 11 Aug 2004 01:59 GMT

> The type of merge you describe is a directory merge. Such a merge repeats
> everything on the page for each record without spacing. Obviously there must
[quoted text clipped - 11 lines]
> >
> > Thanks for any help!!

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Teri - 11 Aug 2004 02:05 GMT

I have tried and tried and just cannot figure out what I'm doing wrong. I
have the document marked as "directory" and saved as a MS Word document
within ACT, like I always do. But it still prints each record (which are
about 2 1/2" long each) one per page. I've checked the behind the scenes
formatting and I don't see that I have page breaks. Is there a way to make
sure you take off ALL page/section breaks throughout the document?

Another curious thing I've noticed, that once I merge with the data, the
document type changes from directory to a normal word document. (maybe that
doesn't mean anything, but I'm grasping here)

Any suggestions?

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Graham Mayor - 11 Aug 2004 07:14 GMT

Yes - you are grasping ;) The merged document is a normal word document.
Try this.
See http://www.gmayor.com/mail_merge_labels_with_word_xp.htm and see how to
set the merge toolbar
Create a new blank document. Set its type as Directory.
Connect to your data file.
Insert one field from the data file on the blank page and press the enter
key.
Merge to a new document.
You should now have a list of items from that field.
If that works, include the extra bits of your original document into the new
merge document (with the single field) and merge that to a new document.

Signature

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

> I have tried and tried and just cannot figure out what I'm doing
> wrong. I have the document marked as "directory" and saved as a MS
[quoted text clipped - 35 lines]
>>>
>>> Thanks for any help!!

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Teri - 13 Aug 2004 05:19 GMT

Thanks for trying to help. I tried what you said, but it won't work. I'm
sure it does with just using MS Word, but I guess the problem comes in
because ACT says you have to do it starting out in ACT, then it pulls us MS
Word - so even though I'm designing it in Word, ACT still is operating behind
the scene.

A poster on the ACT website said ACT mail merge would not allow for more
than one record on a page. Strange, but then again.... I've run across many
strange things with ACT.

Sigh.....

THANKS SO MUCH THOUGH!!!!

Teri

> Yes - you are grasping ;) The merged document is a normal word document.
> Try this.
[quoted text clipped - 48 lines]
> >>>
> >>> Thanks for any help!!

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