I'm not sure what specifics you need but I'll try:

My document is a report that draws information from a table that has a
project name and general information about a project.  But another table
contains information about who is involved with the project (the Contacts).
It is in this secondary table because there could be many Contacts for the
one Project.  Sometimes (like at the start of a project) there may be NO
data in the secondary Contacts table.  So a query in Access wouldn't have
any results and would result in a blank Word document (except for the
headings) after a merge.

I am trying to make sure that if there is data in the Project table but NO
data  in the Contacts table, there would still be General Project
information in my final merged document.  I have made the Projects table in
Access my merge data source which works fine.  But the only way I can figure
out to try and include the information from the Contacts table (if it
exists) is to create ANOTHER merged document that just has the Contacts
information and then use an {INCLUDEText} field to include the information
from the Contacts merged document in the first document with the Projects
info.  But Word won't let me do this and says that it can't find the fields
from the Contacts in the merge data source (which is from the Proejcts
table).

In Access, I have been able to create a report that contains all the data I
need but when I convert it to Word, it becomes an RTF file and I need it in
Word format (besides all the formatting clean-up that has to be done in an
RTF file).  Maybe I should pose this question to an Access group.  What do
you think?

Thanks for any ideas.  Carol.