Missing merge data in new document

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Katie Hayden - 24 Aug 2004 18:02 GMT

After creating a main mail merge document in Word, using
Access 2003 as the database, I review the "view merged
data" and all mail merge recipients are viewable. When
I "merge to a new document" not all recipients are merged
even though ALL are selected in "mail merge recipients".
There's no consistency to which data gets pulled into the
new document.

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Cindy M -WordMVP- - 25 Aug 2004 09:55 GMT

Hi Katie,

Default OLE DB connections with Access and Excel do
sometimes manifest problems. See if this helps:

Tools/Options/General, activate "Confirm conversions on
open".

Now link up to the Access database again. This time, you'll
get a list of available connection methods. Try ODBC. If
you're linking to a query, click "Options" and activate
"Views" to append a list of queries to the list of tables.
Select the data table/query.

> After creating a main mail merge document in Word, using
> Access 2003 as the database, I review the "view merged
[quoted text clipped - 3 lines]
> There's no consistency to which data gets pulled into the
> new document.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun
8 2004)
http://www.word.mvps.org

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