Word: Address Labels.. Want Postal code on separate line

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Jane B - 08 Sep 2004 03:57 GMT

I am using Mail Merge.. with Word, which I have used before

1. Everytime I change anything in the excel data source.. I have to recreate
the whole Word Mail merge.. even just retyping a name. This is frustrating

2. The address block function puts the postal code on same line as City and
Province, I want it on a separate line.

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Cindy M -WordMVP- - 13 Sep 2004 20:02 GMT

Hi =?Utf-8?B?SmFuZSBC?=,

> I am using Mail Merge.. with Word, which I have used before
>

Which versin of Word? 2002 or 2003, I'm guessing...

> 1. Everytime I change anything in the excel data source.. I have to recreate
> the whole Word Mail merge.. even just retyping a name. This is frustrating
>

What steps do you mean when you say "recreate the whole Word mail merge"? Have
you tried:
- saving the changes you make in the data source
- closing, then re-opening the merge document

> 2. The address block function puts the postal code on same line as City and
> Province, I want it on a separate line.

Microsoft doesn't recommend editing the AddressBlock. It is possible to do so,
however, if you're careful. Pressing Alt+F9 turns the field codes on/off so
that you can change how things are presented. But if you're not familiar with
the field and how it works, this can get quite tricky.

You might just be faster/better off to insert the fields individually, in the
order you need them.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

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