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MS Office Forum / Word / Mailmerge and Fax / September 2004

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Edit button is greyed when opening an .mdb or xls file

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Schockweiler Rol - 09 Sep 2004 13:51 GMT
one of my customers created a Access database with some
contacts and adresses. Using this DB, he configured the
mail merge and everything is working fine. However, he
wanted to make modifications to the Access db using the
function "Mail Merge Recipients" - Edit, but the function
is greyed out? We tried the same procedure using an Excel
sheet, same behavior. Finally, we used the possibility to
enter data from inside of Word by creating an mdb file
and, we get the possibility to edit the data fields? Is
this a normal behavior? If yes, why? If not, is there a
workaround? Thx for your help.
Doug Robbins - 10 Sep 2004 00:43 GMT
The best place to manipulate (including edit) data is in the database.

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Hope this helps,
Doug Robbins - Word MVP

> one of my customers created a Access database with some
> contacts and adresses. Using this DB, he configured the
[quoted text clipped - 7 lines]
> this a normal behavior? If yes, why? If not, is there a
> workaround? Thx for your help.
Cindy M  -WordMVP- - 14 Sep 2004 14:58 GMT
Hi Schockweiler,

Yes, this is expected behavior. The "Edit" button in Word
2002/2003 (I'm assuming we're discussing this version) only
works with Access database created using Word's built-in
features. And if one does use these features to create a
database, if it's once been opened directly in Access the
buttons will no longer work.

> one of my customers created a Access database with some
> contacts and adresses. Using this DB, he configured the
[quoted text clipped - 6 lines]
> and, we get the possibility to edit the data fields? Is
> this a normal behavior? If yes, why?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun
8 2004)
http://www.word.mvps.org

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