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MS Office Forum / Word / Mailmerge and Fax / September 2004

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page break on merge field content change

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sharon - 14 Sep 2004 19:29 GMT
When using mergefields, how do you insert an intelligent
page break?  Data is already sorted (grouped), now we
need page breaks placed for each "group" of data.

Ex.  Select name, address, city, state
    sort by state, city
    page break on city

This would mean that, each time a new city name is
encountered, a page break is inserted.

Thanks in advance for the feedback.
Doug Robbins - 15 Sep 2004 02:21 GMT
I assume that you are creating some sort of directory.  If that's correct,
set up the merge fields in the cells of a one row table and execute the
merge to a new document, then (possibly after a bit of tweaking to get it to
act on the correct column, as it is set up to act on the first column), run
the following macro:

' Macro to create multiple items per condition in separate tables from a
directory type mailmerge

Dim source As Document, target As Document, scat As Range, tcat As Range
Dim data As Range, stab As Table, ttab As Table
Dim i As Long, j As Long, k As Long, n As Long
Set source = ActiveDocument
Set target = Documents.Add
Set stab = source.Tables(1)
k = stab.Columns.Count
Set ttab = target.Tables.Add(Range:=Selection.Range, numrows:=1,
numcolumns:=k - 1)
Set scat = stab.Cell(1, 1).Range
scat.End = scat.End - 1
ttab.Cell(1, 1).Range = scat
j = ttab.Rows.Count
For i = 1 To stab.Rows.Count
   Set tcat = ttab.Cell(j, 1).Range
   tcat.End = tcat.End - 1
   Set scat = stab.Cell(i, 1).Range
   scat.End = scat.End - 1
   If scat <> tcat Then
       ttab.Rows.Add
       j = ttab.Rows.Count
       ttab.Cell(j, 1).Range = scat
       ttab.Cell(j, 1).Range.Paragraphs(1).PageBreakBefore = True
       ttab.Rows.Add
       ttab.Cell(j + 1, 1).Range.Paragraphs(1).PageBreakBefore = False
       For n = 2 To k
           Set data = stab.Cell(i, n).Range
           data.End = data.End - 1
           ttab.Cell(ttab.Rows.Count, n - 1).Range = data
       Next n
   Else
       ttab.Rows.Add
       For n = 2 To k
           Set data = stab.Cell(i, n).Range
           data.End = data.End - 1
           ttab.Cell(ttab.Rows.Count, n - 1).Range = data
       Next n
   End If
Next i

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interested.   Questions sent directly to me will only be answered on a paid
consulting basis.

Hope this helps,
Doug Robbins - Word MVP

> When using mergefields, how do you insert an intelligent
> page break?  Data is already sorted (grouped), now we
[quoted text clipped - 8 lines]
>
> Thanks in advance for the feedback.
 
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