Label Merge

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DianaH - 28 Sep 2004 17:42 GMT

Ok ... I'm sure this has been posted a gazillion times,
but I don't see it.

I'm just doing a simple merge to labels, but of course, it
ends at the last label on the page. What's the code I
need to enter to make it spill onto the other pages.

I've also noticed in the past that if that codes isn't the
right one ... the field contents get reported over several
of the pages, and the pages aren't filled.

Can someone help? I'm thinking it's just a simple code or
field that I need to enter, into the last label, on the
first page. Thanks in advance. Diana

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Graham Mayor - 28 Sep 2004 17:59 GMT

You have to actually complete the merge :(

See http://www.gmayor.com/mail_merge_labels_with_word_xp.htm

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Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
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> Ok ... I'm sure this has been posted a gazillion times,
> but I don't see it.
[quoted text clipped - 10 lines]
> field that I need to enter, into the last label, on the
> first page. Thanks in advance. Diana

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- 28 Sep 2004 18:18 GMT

Oh my .... you're absolutely right.
I was doing a preview and it didn't go past the first
page. Now I feel silly.

Having said that ... it sure doesn't make for a true
preview ... which is not like Microsoft to do that.

Thank you Graham. I'm relieved now.

PS ... I hate how the office handles merges now. Have you
seen anything (yet) that allows us to see the merge data
in a table format or full view. I had to make a ton of
changes that were repetitive and had to do them one-by-
one, because I don't have the latest version of access
(therefore can't open the data source file).

I'd appreciate your thoughts on this.
Diana

>-----Original Message-----
>You have to actually complete the merge :(
[quoted text clipped - 17 lines]
>
>.

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Graham Mayor - 28 Sep 2004 18:45 GMT

If you use the old merge wizard mentioned on my web page you can use the old
type of data file (a Word document). Word will of course use any type of
data file. Why not simply do a directory/catalog merge into a single row
table using all your fields and merge to a new document. Add a top row with
fieldnames and you have a table that you can use as a data file for further
merges and which you can edit in Word (or Excel)

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Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

> Oh my .... you're absolutely right.
> I was doing a preview and it didn't go past the first
[quoted text clipped - 45 lines]
>>
>> .

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DianaH - 28 Sep 2004 19:03 GMT

Actually, I just read that on the link you provided. I
didn't realize it was an option to use the previous merge
feature. A well-kept secret, I must say!

Thanks for providing that link ... with those
instruction. I've already added the merge helper to my
toolbar and will be using it, that's for sure.

I know about using the top row as fields ... used to do it
that way a long time ago ... when it was "easy". I can't
believe they (MS) have complicated the process even
further. It's absolutely hideous. Do you think they
might be listening ????? <weg>

Thanks again. Diana

>-----Original Message-----
>If you use the old merge wizard mentioned on my web page you can use the old
[quoted text clipped - 55 lines]
>
>.

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Graham Mayor - 29 Sep 2004 07:52 GMT

Microsoft changed the merge process with Word 2002 and retained the change
for 2003. There have been lots of complaints, but whether they would change
it back is anyone's guess. Mine is that they won't.

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Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

> Actually, I just read that on the link you provided. I
> didn't realize it was an option to use the previous merge
[quoted text clipped - 82 lines]
>>
>> .

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