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MS Office Forum / Word / Mailmerge and Fax / September 2004Mail merge labels in Word seems to ramdomly omit records
When I print labels using mail merge in Word (2003) Word omits labels in my list. Do you have a NEXT field in the first cell? Remove it! - see http://www.gmayor.com/mail_merge_labels_with_word_xp.htm  Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > When I print labels using mail merge in Word (2003) Word omits labels > in my list. I work with Howard (who wrote the original message). I believe we have followed all the steps exactly as in your article. The "NEXT field" is in all labels except the first. It seems that the first 2 or 3 hundred labels merge okay and then it starts doing three, then skipping three, then after a few hundred more it starts merging three and skipping 6 up until the end. We have had this problem happen numerous times now. Does word only merge a certain number of labels. It seems to cut off at 27 pages. However, when I tried cutting our data source spreadsheet in half and doing one at a time, it still skipped entries the same way. > Do you have a NEXT field in the first cell? Remove it! - see > http://www.gmayor.com/mail_merge_labels_with_word_xp.htm > > > When I print labels using mail merge in Word (2003) Word omits labels > > in my list. Are you merging directly to the printer? If so switch off background printing for the duration. Alternatively merge to a new document. Does that produce all the data? Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > I work with Howard (who wrote the original message). I believe we > have followed all the steps exactly as in your article. The "NEXT [quoted text clipped - 21 lines] >>> labels >>> in my list. It actually did produce all of the labels when I merged to a new document instead of merging to the printer. Thank you so much! > Are you merging directly to the printer? If so switch off background > printing for the duration. [quoted text clipped - 25 lines] > >>> labels > >>> in my list. Don't thank me until you print the new document. There may still be some holdup in the background print spooling. Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > It actually did produce all of the labels when I merged to a new > document instead of merging to the printer. Thank you so much! [quoted text clipped - 37 lines] >>>>> labels >>>>> in my list. |
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