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MS Office Forum / Word / Mailmerge and Fax / September 2004

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"too few data" error

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Lisa - 28 Sep 2004 20:00 GMT
We do A LOT of merges here, and this problem comes up
when my excel file (we save as a .csv) has many blank
cells--this occurs when we have little information on our
constituents--the cells are supposed to be blank.  When I
perform the merge (using Office 2003) in the word doc it
pops up "too few data" for every record that has blanks.  
I just want the darn thing to skip that line like it is
supposed to.  Instead it refuses to print that particular
record.  I searched microsoft online and found 1 article
from Office 2000, that makes no sense.  Oh, and if I go
back to my source file and "find and replace" all the
blanks with a . or something, then the merge works fine,
but takes 10 years to print because it has to "think"
about the 10,000+ .'s it has to print.  Please help!!!

Oh, and in case you are wondering, if I save my excel
file as a .xls I lose special formatting (like shortened
dates) in my merge doc.  Either way I am in trouble.
Doug Robbins - 29 Sep 2004 00:46 GMT
See "Formatting Word fields with switches" on fellow MVP Graham Mayor's
website at

http://www.gmayor.com/formatting_word_fields.htm

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Hope this helps,
Doug Robbins - Word MVP

> We do A LOT of merges here, and this problem comes up
> when my excel file (we save as a .csv) has many blank
[quoted text clipped - 14 lines]
> file as a .xls I lose special formatting (like shortened
> dates) in my merge doc.  Either way I am in trouble.
 
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