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MS Office Forum / Word / Mailmerge and Fax / October 2004

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Mail Merge Formatting Problem In Word XP

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Melani - 14 Oct 2004 15:09 GMT
Hi

When I upgraded from Word 97 to Word XP, my mail merge fields for numbers
don't look the same as in my original Excel spreadsheet where I have my
address information if its a number field. the decimals and Dollar sign are
lost.

Any Help with this problem?

Thanks in advance
Melani
Peter Jamieson - 14 Oct 2004 17:27 GMT
The default method for connecting to Excel data changed from DDE to OLEDB in
Word XP. Try either:
a. check Word Tools|Options|General|"Confrm conversion at open", then go
through the connection process again, and select the Excel via DDE option
when it is offered or
b. use numeric formatting switches to format your data, e.g. instead of

{ MERGEFIELD mynumber }

try

{ MERGEFIELD mynumber \# "$,0.00" }

Notice that the formar option will typically use the formatting you used in
Excel, whereas the latter option imposes new formatting which might or might
not be the same as what you have in Excel.

Signature

Peter Jamieson

> Hi
>
[quoted text clipped - 7 lines]
> Thanks in advance
> Melani
 
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