Conditional Branch in master merge document a key data changes

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Glen Duval - 02 Nov 2004 16:37 GMT

I am trying to use mail merge to create a ticker message to a number of
people in my group. Each merged message will hav a different number of
merged rows in it based on the number of rows in an excel spreadsheet that
contian the persons name. The first person may have 3 rows, the second 4
rows, the next 1 row and so on.

The master document is constructed with some standard boiler plate followed
by a table with 6 rows ( the maximun number of data row that any given person
would have.) I want to be able to start a new page or document when the
persons name changes so that in the example above the first document would
have persons 1 name and his or her 3 rows of info, the second document have 4
rows and the third 1 row. I do not seem to find a way of conditionally
branching to a new document or page beginning with boiler plate and then data
when the name field changes

Thanks for any help

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Doug Robbins - 03 Nov 2004 01:19 GMT

Word does not really have the ability to perform a "multiple items per
condition (=key field)" mailmerge.

See the "Multiple items per condition" item under the "Special merges"
section of fellow MVP CIndy Meister's website at

http://homepage.swissonline.ch/cindymeister/MergFram.htm

Or, if you create a Catalog (on in Word XP and later, it's called Directory)
type mailmerge main document with the mergefields in the cells of a one row
table in the mailmerge main document with the keyfield in the first cell in
the row and then execute that merge to a new document and then run the
following macro, it will create separate tables with the records for each
key field in them. With a bit of further development, you may be able to
get it to do what you want. (One day, I'll get around to that myself, but
to-day is not the day)

' Macro to create multiple items per condition in separate tables from a
directory type mailmerge

Dim source As Document, target As Document, scat As Range, tcat As Range
Dim data As Range, stab As Table, ttab As Table
Dim i As Long, j As Long, k As Long, n As Long
Set source = ActiveDocument
Set target = Documents.Add
Set stab = source.Tables(1)
k = stab.Columns.Count
Set ttab = target.Tables.Add(Range:=Selection.Range, numrows:=1,
numcolumns:=k - 1)
Set scat = stab.Cell(1, 1).Range
scat.End = scat.End - 1
ttab.Cell(1, 1).Range = scat
j = ttab.Rows.Count
For i = 1 To stab.Rows.Count
Set tcat = ttab.Cell(j, 1).Range
tcat.End = tcat.End - 1
Set scat = stab.Cell(i, 1).Range
scat.End = scat.End - 1
If scat <> tcat Then
ttab.Rows.Add
j = ttab.Rows.Count
ttab.Cell(j, 1).Range = scat
ttab.Cell(j, 1).Range.Paragraphs(1).PageBreakBefore = True
ttab.Rows.Add
ttab.Cell(j + 1, 1).Range.Paragraphs(1).PageBreakBefore = False
For n = 2 To k
Set data = stab.Cell(i, n).Range
data.End = data.End - 1
ttab.Cell(ttab.Rows.Count, n - 1).Range = data
Next n
Else
ttab.Rows.Add
For n = 2 To k
Set data = stab.Cell(i, n).Range
data.End = data.End - 1
ttab.Cell(ttab.Rows.Count, n - 1).Range = data
Next n
End If
Next i

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Hope this helps,
Doug Robbins - Word MVP

>I am trying to use mail merge to create a ticker message to a number of
> people in my group. Each merged message will hav a different number of
[quoted text clipped - 16 lines]
>
> Thanks for any help

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