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MS Office Forum / Word / Mailmerge and Fax / November 2004

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Merging data From Excel Spreadsheet

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Randy Royce - 12 Nov 2004 16:33 GMT
Going crazy here trying to create mail merge documents.  Am using a
spreadsheet as the MM data, but in fields containing a number, the software
is altering the number of decimal points independent of what is actually in
the spreadsheet.  ie, 75.3 becomes 75.30000000002, etc.  Nothing I do inside
the spreadsheet alters this (even changing the field to a text field), and
attempting to edit the fields once the data source is opened is also
unsuccessful.  This is very puzzing, because I have other MM documents that I
use on a continuing basis which open the spreadsheet at the same time as the
document is first opened and permits editing on the spot.  Bottom line:  I
cannot get into the spreadsheet which is attached to this MM document for
editing.  When I click on the "Mail Merge Recipients" icon, the "Edit" button
is greyed out.

Help!
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VA-821 AFJROTC

macropod - 12 Nov 2004 22:26 GMT
Hi Randy,

You can fix this by adding a numeric picture switch to your MERGEFIELDs.

See "Formatting Word fields with switches" on fellow Graham Mayor's website
at
http://www.gmayor.com/formatting_word_fields.htm

Cheers

> Going crazy here trying to create mail merge documents.  Am using a
> spreadsheet as the MM data, but in fields containing a number, the software
[quoted text clipped - 10 lines]
>
> Help!
 
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